Moderated Scheduling a Zoom Meeting Using Outlook Plug-In
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Rick Miller
All:
About four months ago Freedom Scientific did a webinar about scheduling a Zoom meeting using the Outlook plug-in. When the scheduling was demonstrated it was done from an e-mail message. What if you want to schedule a new Zoom meeting? I tried to do this last night. I got into Outlook, opened up the Outlook calendar, and when I discovered I was on the Home tab I tabbed twice. I heard JAWS say New Meeting Split. There was no option to schedule a new Zoom meeting. When something appears to be "split," is there a way you can schedule a Zoom meeting? When I hit the Enter key I was faced with the option of scheduling just an ordinary meeting, but I couldn't find an option to schedule a Zoom meeting, so I must be doing something wrong or else something is completely unknown to me. I would appreciate any help that one of you can give.
Rick Miller
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Cynthia Bruce
Hi Rick,
I almost always schedule my meetings from Outlook because it automatically goes in my Outlook calendar which for me, is critical.
The first time I did this, though, I had the same feeling of panic because it doesn’t show up in upcoming meetings in the Zoom app. Here are the two ways I tend to access the link so I can start the meeting as host:
A couple of things to be aware of – these may just be specific to my laptop but I’ll mention them just in case.
I really hope this is helpful.
Cynthia
From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Rick Miller
Sent: February 25, 2023 10:11 AM To: techteam@...; jfw@groups.io; Elizabeth Whitaker <ewhitaker@...> Subject: Scheduling a Zoom Meeting Using Outlook Plug-In
All:
About four months ago Freedom Scientific did a webinar about scheduling a Zoom meeting using the Outlook plug-in. When the scheduling was demonstrated it was done from an e-mail message. What if you want to schedule a new Zoom meeting? I tried to do this last night. I got into Outlook, opened up the Outlook calendar, and when I discovered I was on the Home tab I tabbed twice. I heard JAWS say New Meeting Split. There was no option to schedule a new Zoom meeting. When something appears to be "split," is there a way you can schedule a Zoom meeting? When I hit the Enter key I was faced with the option of scheduling just an ordinary meeting, but I couldn't find an option to schedule a Zoom meeting, so I must be doing something wrong or else something is completely unknown to me. I would appreciate any help that one of you can give.
Rick Miller
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Jen
To schedule a Zoom meeting when you are in a new calendar invite – press alt+H then Y and the schedule Zoom meeting dialog box will pop up. To add people that you wish to send the meeting invitation, it is Alt+H then I.
I use this feature quite often.
Jen
From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Rick Miller
Sent: Saturday, February 25, 2023 7:11 AM To: techteam@...; jfw@groups.io; Elizabeth Whitaker <ewhitaker@...> Subject: Scheduling a Zoom Meeting Using Outlook Plug-In
All:
About four months ago Freedom Scientific did a webinar about scheduling a Zoom meeting using the Outlook plug-in. When the scheduling was demonstrated it was done from an e-mail message. What if you want to schedule a new Zoom meeting? I tried to do this last night. I got into Outlook, opened up the Outlook calendar, and when I discovered I was on the Home tab I tabbed twice. I heard JAWS say New Meeting Split. There was no option to schedule a new Zoom meeting. When something appears to be "split," is there a way you can schedule a Zoom meeting? When I hit the Enter key I was faced with the option of scheduling just an ordinary meeting, but I couldn't find an option to schedule a Zoom meeting, so I must be doing something wrong or else something is completely unknown to me. I would appreciate any help that one of you can give.
Rick Miller
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Rick Miller
After I hit the Alt+H key combination I arrow down once and hear New E-Mail Split. When I arrow to the right, as you said to do, instead of hearing the Zoom Option I hear JAWS say Move. When I arrow to the right again I hear it say Archive. There is no option at all to join the Zoom meeting. Am I doing something wrong?
Rick Miller
From: Elizabeth Whitaker <EWhitaker@...>
Sent: Saturday, February 25, 2023 3:37 PM To: Richard Miller <rm1263@...>; techteam@...; jfw@groups.io Subject: Re: Scheduling a Zoom Meeting Using Outlook Plug-In
Hi,
You can schedule a meeting from anywhere in Outlook using the Zoom Plug in, including the Calendar. Press ALT H to go to the Home tab, then press down arrow to open the ribbon. Press right arrow twice to get to the option to use the Zoom plug in. Then, press ENTER. Then you will be presented with a screen that enables you to set options such as whether you want to use the waiting room. TAB to save and press ENTER. You'll hear a message that says the meeting is scheduled, but you will actually be on the screen where you designate the meeting date and time, attendees, etc. The Zoom plug in automatically places the link it created in the location box.
When used Calendar, you can schedule a meeting by pressing ALT h, then down arrow, and choose new. You will press space to expand this, then choose meeting. From there, you will will fill out your meeting details, and envoke the Zoom plug in when you get to the location edit field by press ALT, then down arrow to go to the ribbon, then right arrow twice to the Zoom plug in. Press enter. You will then get the Zoom plug in screen where you can choose options like using the waiting room. Tab to save and press enter. You can then press ALT S to send the meeting request.
Get Outlook for iOS From: Richard Miller <rm1263@...>
CAUTION: This email originated outside Vispero. Do not click links, open attachments or forward unless you recognize the sender.
All:
About four months ago Freedom Scientific did a webinar about scheduling a Zoom meeting using the Outlook plug-in. When the scheduling was demonstrated it was done from an e-mail message. What if you want to schedule a new Zoom meeting? I tried to do this last night. I got into Outlook, opened up the Outlook calendar, and when I discovered I was on the Home tab I tabbed twice. I heard JAWS say New Meeting Split. There was no option to schedule a new Zoom meeting. When something appears to be "split," is there a way you can schedule a Zoom meeting? When I hit the Enter key I was faced with the option of scheduling just an ordinary meeting, but I couldn't find an option to schedule a Zoom meeting, so I must be doing something wrong or else something is completely unknown to me. I would appreciate any help that one of you can give.
Rick Miller
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Rick Miller
Dear Elizabeth:
I made an error in a message I sent earlier. When I described what I said I was doing I said it was to join a meeting. I should have said to schedule one. It is scheduling I am talking about now. When I am in my inbox and want to schedule a Zoom meeting I hit the Alt key, just as you suggested. I then arrow down once and hear New E-Mail Split. When I arrow to the right, as you said to do, instead of hearing the option to schedule a new meeting I hear JAWS say Move. When I arrow to the right again I hear it say Archive. There is no option at all to schedule a meeting. Am I doing something wrong? I hope I have better clarified what has been happening.
Rick Miller
From: Elizabeth Whitaker <EWhitaker@...>
Sent: Saturday, February 25, 2023 10:08 PM To: Richard Miller <rm1263@...>; techteam@...; jfw@groups.io Subject: Re: Scheduling a Zoom Meeting Using Outlook Plug-In
Hi Rick, That is for when you are scheduling the meeting. To start or join, you can either go to Zoom to see if the meeting shows up from there, or go to your Outlook Calendar, locate the event, and tab to location, where you should see the Zoom link created by the Zoom plug in. If there is not a link, perhaps something did not work correctly with the plug in. If you find the link, copy it to your clipboard, then paste it in your web browser of choice. You should then get a Zoom dialog to either open or cancel. Select open, and you should be in the meeting. This works if you are starting it as well. Do you know if any of your invittees got the invite, and if so, does their invite include a Zoom link? This will give you an ideaof whether the plug in worked.
Thanks,
Get Outlook for iOS From: Richard Miller <rm1263@...>
CAUTION: This email originated outside Vispero. Do not click links, open attachments or forward unless you recognize the sender.
After I hit the Alt+H key combination I arrow down once and hear New E-Mail Split. When I arrow to the right, as you said to do, instead of hearing the Zoom Option I hear JAWS say Move. When I arrow to the right again I hear it say Archive. There is no option at all to join the Zoom meeting. Am I doing something wrong?
Rick Miller
From: Elizabeth Whitaker <EWhitaker@...>
Hi,
You can schedule a meeting from anywhere in Outlook using the Zoom Plug in, including the Calendar. Press ALT H to go to the Home tab, then press down arrow to open the ribbon. Press right arrow twice to get to the option to use the Zoom plug in. Then, press ENTER. Then you will be presented with a screen that enables you to set options such as whether you want to use the waiting room. TAB to save and press ENTER. You'll hear a message that says the meeting is scheduled, but you will actually be on the screen where you designate the meeting date and time, attendees, etc. The Zoom plug in automatically places the link it created in the location box.
When used Calendar, you can schedule a meeting by pressing ALT h, then down arrow, and choose new. You will press space to expand this, then choose meeting. From there, you will will fill out your meeting details, and envoke the Zoom plug in when you get to the location edit field by press ALT, then down arrow to go to the ribbon, then right arrow twice to the Zoom plug in. Press enter. You will then get the Zoom plug in screen where you can choose options like using the waiting room. Tab to save and press enter. You can then press ALT S to send the meeting request.
Get Outlook for iOS From: Richard Miller <rm1263@...>
CAUTION: This email originated outside Vispero. Do not click links, open attachments or forward unless you recognize the sender.
All:
About four months ago Freedom Scientific did a webinar about scheduling a Zoom meeting using the Outlook plug-in. When the scheduling was demonstrated it was done from an e-mail message. What if you want to schedule a new Zoom meeting? I tried to do this last night. I got into Outlook, opened up the Outlook calendar, and when I discovered I was on the Home tab I tabbed twice. I heard JAWS say New Meeting Split. There was no option to schedule a new Zoom meeting. When something appears to be "split," is there a way you can schedule a Zoom meeting? When I hit the Enter key I was faced with the option of scheduling just an ordinary meeting, but I couldn't find an option to schedule a Zoom meeting, so I must be doing something wrong or else something is completely unknown to me. I would appreciate any help that one of you can give.
Rick Miller
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John Covici
If you want to schedule a meeting using outlook, make sure you have
the outlook plugin installed, and then start with the calendar (control-2) if I remember correctly. You then should be able to schedule a meeting with zoom from there. On Sun, 26 Feb 2023 06:58:37 -0500, Rick Miller wrote: -- Your life is like a penny. You're going to lose it. The question is: How do you spend it? John Covici wb2una covici@... |
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John Covici
As well, if I hit alt by itself and if it says home, and then down
arrow, it says new email and using right arrow, it says new items submenu and you can schedule your meeting from there. Do you have an older outlook or not have the plug in installed? On Sun, 26 Feb 2023 06:58:37 -0500, Rick Miller wrote: -- Your life is like a penny. You're going to lose it. The question is: How do you spend it? John Covici wb2una covici@... |
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Cynthia Bruce
Hi Rick,
toggle quoted message
Show quoted text
So sorry if I have injected confusion - I confused your two messages about hosting and scheduling. I have also had trouble scheduling a zoom meeting directly from Outlook. I use the schedule meeting tab in the zoom app which then gives me the option to schedule from Outlook. -----Original Message-----
From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of John Covici Sent: February 26, 2023 7:52 AM To: main@jfw.groups.io Cc: Elizabeth Whitaker <EWhitaker@...>; techteam@...; jfw@groups.io Subject: Re: Scheduling a Zoom Meeting Using Outlook Plug-In If you want to schedule a meeting using outlook, make sure you have the outlook plugin installed, and then start with the calendar (control-2) if I remember correctly. You then should be able to schedule a meeting with zoom from there. On Sun, 26 Feb 2023 06:58:37 -0500, Rick Miller wrote: I was doing I said it was to join a meeting. I should have said to schedule one. It is scheduling I am talking about now. When I am in my inbox and want to schedule a Zoom meeting I hit the Alt key, just as you suggested. I then arrow down once and hear New E-Mail Split. When I arrow to the right, as you said to do, instead of hearing the option to schedule a new meeting I hear JAWS say Move. When I arrow to the right again I hear it say Archive. There is no option at all to schedule a meeting. Am I doing something wrong? I hope I have better clarified what has been happening. either go to Zoom to see if the meeting shows up from there, or go to your Outlook Calendar, locate the event, and tab to location, where you should see the Zoom link created by the Zoom plug in. If there is not a link, perhaps something did not work correctly with the plug in. If you find the link, copy it to your clipboard, then paste it in your webbrowser of choice. You should then get a Zoom dialog to either open or cancel. Select open, and you should be in the meeting. This works if you are starting it as well. Do you know if any of your invittees got the invite, and if so, doestheir invite include a Zoom link? This will give you an ideaof whether the plug in worked. attachments or forward unless you recognize the sender. E-Mail Split. When I arrow to the right, as you said to do, instead of hearing the Zoom Option I hear JAWS say Move. When I arrow to the right again I hear it say Archive. There is no option at all to join the Zoom meeting. Am I doing something wrong? in, including the Calendar. Press ALT H to go to the Home tab, then press down arrow to open the ribbon. Press right arrow twice to get to the option to use the Zoom plug in. Then, press ENTER. such as whether you want to use the waiting room. TAB to save and press ENTER. You'll hear a message that says the meeting is scheduled, but you will actually be on the screen where you designate the meeting date and time, attendees, etc. The Zoom plug in automatically places the link it created in the location box. down arrow, and choose new. You will press space to expand this, then choose meeting. From there, you will will fill out your meeting details, and envoke the Zoom plug in when you get to the location edit field by press ALT, then down arrow to go to the ribbon, then right arrow twice to the Zoom plug in. Press enter. You will then get the Zoom plug in screen where you can choose options like using the waiting room. Tab to save and press enter. You can then press ALT S to send the meeting request. attachments or forward unless you recognize the sender. Zoom meeting using the Outlook plug-in. When the scheduling was demonstrated it was done from an e-mail message. What if you want to schedule a new Zoom meeting? I tried to do this last night. I got into Outlook, opened up the Outlook calendar, and when I discovered I was on the Home tab I tabbed twice. I heard JAWS say New Meeting Split. There was no option to schedule a new Zoom meeting. When something appears to be "split," is there a way you can schedule a Zoom meeting? When I hit the Enter key I was faced with the option of scheduling just an ordinary meeting, but I couldn't find an option to schedule a Zoom meeting, so I must be doing something wrong or else something is completely unknown to me. I would appreciate any help that one of you can give. -- Your life is like a penny. You're going to lose it. The question is: How do you spend it? John Covici wb2una covici@... |
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Jen
Rick:
Did you ever see my message how to use the calendar to create the Zoom meeting. I saw the message go through after it was sitting in the moderated queue. You have to start a new calendar entry (control+N) while in calendar view then press alt+H+Y to start to schedule a new Zoom meeting. The steps you are viewing, you are still in Mail view and not in Calendar view in order to schedule a Zoom meeting. Go into calendar view (Control+2).
Jen
From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Rick Miller
Sent: Sunday, February 26, 2023 3:59 AM To: Elizabeth Whitaker <EWhitaker@...>; techteam@...; jfw@groups.io Subject: Re: Scheduling a Zoom Meeting Using Outlook Plug-In
Dear Elizabeth:
I made an error in a message I sent earlier. When I described what I said I was doing I said it was to join a meeting. I should have said to schedule one. It is scheduling I am talking about now. When I am in my inbox and want to schedule a Zoom meeting I hit the Alt key, just as you suggested. I then arrow down once and hear New E-Mail Split. When I arrow to the right, as you said to do, instead of hearing the option to schedule a new meeting I hear JAWS say Move. When I arrow to the right again I hear it say Archive. There is no option at all to schedule a meeting. Am I doing something wrong? I hope I have better clarified what has been happening.
Rick Miller
From: Elizabeth Whitaker <EWhitaker@...>
Hi Rick, That is for when you are scheduling the meeting. To start or join, you can either go to Zoom to see if the meeting shows up from there, or go to your Outlook Calendar, locate the event, and tab to location, where you should see the Zoom link created by the Zoom plug in. If there is not a link, perhaps something did not work correctly with the plug in. If you find the link, copy it to your clipboard, then paste it in your web browser of choice. You should then get a Zoom dialog to either open or cancel. Select open, and you should be in the meeting. This works if you are starting it as well. Do you know if any of your invittees got the invite, and if so, does their invite include a Zoom link? This will give you an ideaof whether the plug in worked.
Thanks,
Get Outlook for iOS From: Richard Miller <rm1263@...>
CAUTION: This email originated outside Vispero. Do not click links, open attachments or forward unless you recognize the sender.
After I hit the Alt+H key combination I arrow down once and hear New E-Mail Split. When I arrow to the right, as you said to do, instead of hearing the Zoom Option I hear JAWS say Move. When I arrow to the right again I hear it say Archive. There is no option at all to join the Zoom meeting. Am I doing something wrong?
Rick Miller
From: Elizabeth Whitaker <EWhitaker@...>
Hi,
You can schedule a meeting from anywhere in Outlook using the Zoom Plug in, including the Calendar. Press ALT H to go to the Home tab, then press down arrow to open the ribbon. Press right arrow twice to get to the option to use the Zoom plug in. Then, press ENTER. Then you will be presented with a screen that enables you to set options such as whether you want to use the waiting room. TAB to save and press ENTER. You'll hear a message that says the meeting is scheduled, but you will actually be on the screen where you designate the meeting date and time, attendees, etc. The Zoom plug in automatically places the link it created in the location box.
When used Calendar, you can schedule a meeting by pressing ALT h, then down arrow, and choose new. You will press space to expand this, then choose meeting. From there, you will will fill out your meeting details, and envoke the Zoom plug in when you get to the location edit field by press ALT, then down arrow to go to the ribbon, then right arrow twice to the Zoom plug in. Press enter. You will then get the Zoom plug in screen where you can choose options like using the waiting room. Tab to save and press enter. You can then press ALT S to send the meeting request.
Get Outlook for iOS From: Richard Miller <rm1263@...>
CAUTION: This email originated outside Vispero. Do not click links, open attachments or forward unless you recognize the sender.
All:
About four months ago Freedom Scientific did a webinar about scheduling a Zoom meeting using the Outlook plug-in. When the scheduling was demonstrated it was done from an e-mail message. What if you want to schedule a new Zoom meeting? I tried to do this last night. I got into Outlook, opened up the Outlook calendar, and when I discovered I was on the Home tab I tabbed twice. I heard JAWS say New Meeting Split. There was no option to schedule a new Zoom meeting. When something appears to be "split," is there a way you can schedule a Zoom meeting? When I hit the Enter key I was faced with the option of scheduling just an ordinary meeting, but I couldn't find an option to schedule a Zoom meeting, so I must be doing something wrong or else something is completely unknown to me. I would appreciate any help that one of you can give.
Rick Miller
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