Date
1 - 15 of 15
moderated question about font changes in a Word document
|
Madison Martin
Hi all,
I added something to a Word document last night, is there any way to check and make sure that it's in the same font as the rest of the document? Using latest versions of Jaws and Office 365. Madison
|
|
|
|
Bill White
Hi, Madison. Find some of the document that you haven't revised. Press JAWS
toggle quoted messageShow quoted text
key plus F to find out what font and point size that part of the document is in. Then go to the part you added, and repeat the above action. If either the font or the point size or both are different, it will tell you when you use JAWS key plus F. Bill White billwhite92701@...
-----Original Message-----
From: main@jfw.groups.io [mailto:main@jfw.groups.io] On Behalf Of Madison Martin Sent: Monday, February 28, 2022 9:04 AM To: main@jfw.groups.io Subject: question about font changes in a Word document Hi all, I added something to a Word document last night, is there any way to check and make sure that it's in the same font as the rest of the document? Using latest versions of Jaws and Office 365. Madison
|
|
|
|
The direct way is to situate yourself in some part of the document where the text was not added, make a note of the font and point size (this presumes we're talking about something that's expected to share both those atrributes), then do the same somewhere in the added text.
If there's a mismatch, one selects the text one needs to change to match and then applies the correct font and point size. It's much easier, though, to do the paste in such a way that the result you're looking for is taken care of by MS-Word. Most of us have a "favorite paste action" depending on whether we're cutting and pasting between two completely different sources or within a single source. These can be selected in Word via ALT + F, T [File Backstage view, Options] then going to the Advanced pane of Options. In that pane, there is the Cut, Copy, & Paste section where there are 5 dropdowns related to paste behavior depending on your circumstance, plus 4 checkboxes, one with a settings button. I cannot possibly know what anyone prefers as their defaults here, but I can say that if you want text that you snag from one source, say a webpage or PDF, to be inserted in your document using the formatting you've currently got active at your insertion point, you will want to reset the dropdown for Pasting between documents to Merge formatting. This makes the pasted text take on the formatting of the document into which it is pasted as far as font and size go. In addition, any time you do a paste in word an override control does appear that allows you to "change your chosen default paste behavior" for this single paste, but because of how it works screen reader users do not know it's there. After you've done your paste, you have the option to hit Control, and a small pop-up dialog comes up with four buttons (all based on how you wish to paste) and a link, Set Default Paste (chosen with A), that takes you to the advanced dialog I've referenced above. The four buttons, which you can left/right arrow through are, in left to right order: Keep Source Formatting (K) Merge Formatting (M) Picture (U) Keep Text Only (T) The one that is selected by default is whatever you have set up previously in the Advanced dialog or what is the MS-Word default if you've never tweaked this setting. You can select any of the others if you want to override your default for this paste and this paste alone. It makes a lot of sense to take the time to set up the various paste behaviors in the Advanced pane so that in the vast majority of cases you will have exactly the type of pasting you normally want and only need to use the Control override menu on rare occasions. -- Brian - Windows 10, 64-Bit, Version 21H2, Build 19044 Friendship. . . Intimacy, untroubled by eros. ~ Kim Chernin
|
|
|
|
See also the tutorial message I just posted on the Microsoft Office Accessibility Discussion Group I just posted: Copy and Paste Behavior in MS-Word - Customizing the behavior to your personal liking, and overriding that when necessary
-- Brian - Windows 10, 64-Bit, Version 21H2, Build 19044 Friendship. . . Intimacy, untroubled by eros. ~ Kim Chernin
|
|
|
|
Curtis Chong
Greetings:
It is also possible to use the JAWS Text Analyzer to jump to places in your document where the font has changed. Starting from the top, press ALT+WINDOWS+I.
Best wishes,
Curtis Chong
From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Brian Vogel
Sent: Monday, February 28, 2022 11:03 AM To: main@jfw.groups.io Subject: Re: question about font changes in a Word document
See also the tutorial message I just posted on the Microsoft Office Accessibility Discussion Group I just posted: Copy and Paste Behavior in MS-Word - Customizing the behavior to your personal liking, and overriding that when necessary Brian - Windows 10, 64-Bit, Version 21H2, Build 19044 Friendship. . . Intimacy, untroubled by eros. ~ Kim Chernin
|
|
|
|
Adrian Spratt
If I'm working in a document where any number of passages could be in the wrong format, I select the entire document. Then I confirm or correct the font settings, followed by a similar process for the paragraph settings. Once you've done this a time or two, the process goes quickly and avoids a hit-and-miss approach.
toggle quoted messageShow quoted text
The drawback is when you have different styles in a document, such as double spacing for the main text and indented single-spacing for lengthy quotations. For me, after formatting the entire document, it means identifying the exception passages and making the desired change. -- My novel Caroline is now available in paperback, Kindle and audiobook versions: https://adrianspratt.com/book/
-----Original Message-----
From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Bill White Sent: Monday, February 28, 2022 12:19 PM To: main@jfw.groups.io Subject: Re: question about font changes in a Word document Hi, Madison. Find some of the document that you haven't revised. Press JAWS key plus F to find out what font and point size that part of the document is in. Then go to the part you added, and repeat the above action. If either the font or the point size or both are different, it will tell you when you use JAWS key plus F. Bill White billwhite92701@... -----Original Message----- From: main@jfw.groups.io [mailto:main@jfw.groups.io] On Behalf Of Madison Martin Sent: Monday, February 28, 2022 9:04 AM To: main@jfw.groups.io Subject: question about font changes in a Word document Hi all, I added something to a Word document last night, is there any way to check and make sure that it's in the same font as the rest of the document? Using latest versions of Jaws and Office 365. Madison
|
|
|
|
Adrian Spratt
Curtis,
Don’t forget the first step, which is to open text analyzer: JAWS key+spacebar followed by a.
-- My novel Caroline is now available in paperback, Kindle and audiobook versions: https://adrianspratt.com/book/
From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of
Curtis Chong
Sent: Monday, February 28, 2022 1:07 PM To: main@jfw.groups.io Subject: Re: question about font changes in a Word document
Greetings:
It is also possible to use the JAWS Text Analyzer to jump to places in your document where the font has changed. Starting from the top, press ALT+WINDOWS+I.
Best wishes,
Curtis Chong
From: main@jfw.groups.io <main@jfw.groups.io>
On Behalf Of Brian Vogel
See also the tutorial message I just posted on the Microsoft Office Accessibility Discussion Group I just posted: Copy
and Paste Behavior in MS-Word - Customizing the behavior to your personal liking, and overriding that when necessary Brian - Windows 10, 64-Bit, Version 21H2, Build 19044 Friendship. . . Intimacy, untroubled by eros. ~ Kim Chernin
|
|
|
|
Curtis Chong
Hello Adrian:
You do not have to open Text Analyzer before issuing the command ALT+WINDOWS+I.
Cordially,
Curtis Chong
From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Adrian Spratt
Sent: Monday, February 28, 2022 11:40 AM To: main@jfw.groups.io Subject: Re: question about font changes in a Word document
Curtis,
Don’t forget the first step, which is to open text analyzer: JAWS key+spacebar followed by a.
-- My novel Caroline is now available in paperback, Kindle and audiobook versions: https://adrianspratt.com/book/
From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Curtis Chong
Greetings:
It is also possible to use the JAWS Text Analyzer to jump to places in your document where the font has changed. Starting from the top, press ALT+WINDOWS+I.
Best wishes,
Curtis Chong
From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Brian Vogel
See also the tutorial message I just posted on the Microsoft Office Accessibility Discussion Group I just posted: Copy and Paste Behavior in MS-Word - Customizing the behavior to your personal liking, and overriding that when necessary Brian - Windows 10, 64-Bit, Version 21H2, Build 19044 Friendship. . . Intimacy, untroubled by eros. ~ Kim Chernin
|
|
|
|
Adrian Spratt
Well, well, you’re right. Not that you need to be told. But I just confirmed for myself. I was going by FS instructions. Thanks, you saved me a needless keystroke!
From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of
Curtis Chong
Sent: Monday, February 28, 2022 1:42 PM To: main@jfw.groups.io Subject: Re: question about font changes in a Word document
Hello Adrian:
You do not have to open Text Analyzer before issuing the command ALT+WINDOWS+I.
Cordially,
Curtis Chong
From: main@jfw.groups.io <main@jfw.groups.io>
On Behalf Of Adrian Spratt
Curtis,
Don’t forget the first step, which is to open text analyzer: JAWS key+spacebar followed by a.
-- My novel Caroline is now available in paperback, Kindle and audiobook versions: https://adrianspratt.com/book/
From: main@jfw.groups.io <main@jfw.groups.io>
On Behalf Of Curtis Chong
Greetings:
It is also possible to use the JAWS Text Analyzer to jump to places in your document where the font has changed. Starting from the top, press ALT+WINDOWS+I.
Best wishes,
Curtis Chong
From: main@jfw.groups.io <main@jfw.groups.io>
On Behalf Of Brian Vogel
See also the tutorial message I just posted on the Microsoft Office Accessibility Discussion Group I just posted: Copy
and Paste Behavior in MS-Word - Customizing the behavior to your personal liking, and overriding that when necessary Brian - Windows 10, 64-Bit, Version 21H2, Build 19044 Friendship. . . Intimacy, untroubled by eros. ~ Kim Chernin
|
|
|
|
Steve Nutt
Hi,
toggle quoted messageShow quoted text
You can either press Insert F at any point in the document, or use the text analyser built into JAWS. All the best Steve -- To subscribe to our News and Special Offers list, go to https://www.comproom.co.uk/subscribe Computer Room Services 77 Exeter Close Stevenage Hertfordshire SG1 4PW T: +44(0)1438-742286 M: +44(0)7956-334938 F: +44(0)1438-759589 E: steve@... W: https://www.comproom.co.uk
-----Original Message-----
From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Madison Martin Sent: 28 February 2022 17:04 To: main@jfw.groups.io Subject: question about font changes in a Word document Hi all, I added something to a Word document last night, is there any way to check and make sure that it's in the same font as the rest of the document? Using latest versions of Jaws and Office 365. Madison
|
|
|
|
Steve Nutt
Hi Bill,
toggle quoted messageShow quoted text
Text Analyser would be better for this, because it reports inconsistent fonts as you read the document. JAWS Key+A then T. All the best Steve -- To subscribe to our News and Special Offers list, go to https://www.comproom.co.uk/subscribe Computer Room Services 77 Exeter Close Stevenage Hertfordshire SG1 4PW T: +44(0)1438-742286 M: +44(0)7956-334938 F: +44(0)1438-759589 E: steve@... W: https://www.comproom.co.uk
-----Original Message-----
From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Bill White Sent: 28 February 2022 17:19 To: main@jfw.groups.io Subject: Re: question about font changes in a Word document Hi, Madison. Find some of the document that you haven't revised. Press JAWS key plus F to find out what font and point size that part of the document is in. Then go to the part you added, and repeat the above action. If either the font or the point size or both are different, it will tell you when you use JAWS key plus F. Bill White billwhite92701@... -----Original Message----- From: main@jfw.groups.io [mailto:main@jfw.groups.io] On Behalf Of Madison Martin Sent: Monday, February 28, 2022 9:04 AM To: main@jfw.groups.io Subject: question about font changes in a Word document Hi all, I added something to a Word document last night, is there any way to check and make sure that it's in the same font as the rest of the document? Using latest versions of Jaws and Office 365. Madison
|
|
|
|
Adrian Spratt
Steve,
toggle quoted messageShow quoted text
As Curtis alerted me yesterday, all you need do to initiate the text analyzer process is press alt-Windows key-i. No need for the layered insert-spacebar, a command. Separately, after pressing that layered command, pressing t just inserts the letter t into the document. At least, that's the case on my system. Latest JAWS 22, Windows 10, Office 2016.
-----Original Message-----
From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Steve Nutt Sent: Tuesday, March 1, 2022 6:17 AM To: main@jfw.groups.io Subject: Re: question about font changes in a Word document Hi Bill, Text Analyser would be better for this, because it reports inconsistent fonts as you read the document. JAWS Key+A then T. All the best Steve -- To subscribe to our News and Special Offers list, go to https://www.comproom.co.uk/subscribe Computer Room Services 77 Exeter Close Stevenage Hertfordshire SG1 4PW T: +44(0)1438-742286 M: +44(0)7956-334938 F: +44(0)1438-759589 E: steve@... W: https://www.comproom.co.uk -----Original Message----- From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Bill White Sent: 28 February 2022 17:19 To: main@jfw.groups.io Subject: Re: question about font changes in a Word document Hi, Madison. Find some of the document that you haven't revised. Press JAWS key plus F to find out what font and point size that part of the document is in. Then go to the part you added, and repeat the above action. If either the font or the point size or both are different, it will tell you when you use JAWS key plus F. Bill White billwhite92701@... -----Original Message----- From: main@jfw.groups.io [mailto:main@jfw.groups.io] On Behalf Of Madison Martin Sent: Monday, February 28, 2022 9:04 AM To: main@jfw.groups.io Subject: question about font changes in a Word document Hi all, I added something to a Word document last night, is there any way to check and make sure that it's in the same font as the rest of the document? Using latest versions of Jaws and Office 365. Madison
|
|
|
|
Steve Nutt
Hi,
toggle quoted messageShow quoted text
This is not true. Alt Windows I is just one movement command in Text Analyser, if you want to turn it on and be notified of all inconsistencies, then you need the layered command. It's surprising how few people really learn text analyser, it is fantastic. All the best Steve -- To subscribe to our News and Special Offers list, go to https://www.comproom.co.uk/subscribe Computer Room Services 77 Exeter Close Stevenage Hertfordshire SG1 4PW T: +44(0)1438-742286 M: +44(0)7956-334938 F: +44(0)1438-759589 E: steve@... W: https://www.comproom.co.uk
-----Original Message-----
From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Adrian Spratt Sent: 01 March 2022 14:02 To: main@jfw.groups.io Subject: Re: question about font changes in a Word document Steve, As Curtis alerted me yesterday, all you need do to initiate the text analyzer process is press alt-Windows key-i. No need for the layered insert-spacebar, a command. Separately, after pressing that layered command, pressing t just inserts the letter t into the document. At least, that's the case on my system. Latest JAWS 22, Windows 10, Office 2016. -----Original Message----- From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Steve Nutt Sent: Tuesday, March 1, 2022 6:17 AM To: main@jfw.groups.io Subject: Re: question about font changes in a Word document Hi Bill, Text Analyser would be better for this, because it reports inconsistent fonts as you read the document. JAWS Key+A then T. All the best Steve -- To subscribe to our News and Special Offers list, go to https://www.comproom.co.uk/subscribe Computer Room Services 77 Exeter Close Stevenage Hertfordshire SG1 4PW T: +44(0)1438-742286 M: +44(0)7956-334938 F: +44(0)1438-759589 E: steve@... W: https://www.comproom.co.uk -----Original Message----- From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Bill White Sent: 28 February 2022 17:19 To: main@jfw.groups.io Subject: Re: question about font changes in a Word document Hi, Madison. Find some of the document that you haven't revised. Press JAWS key plus F to find out what font and point size that part of the document is in. Then go to the part you added, and repeat the above action. If either the font or the point size or both are different, it will tell you when you use JAWS key plus F. Bill White billwhite92701@... -----Original Message----- From: main@jfw.groups.io [mailto:main@jfw.groups.io] On Behalf Of Madison Martin Sent: Monday, February 28, 2022 9:04 AM To: main@jfw.groups.io Subject: question about font changes in a Word document Hi all, I added something to a Word document last night, is there any way to check and make sure that it's in the same font as the rest of the document? Using latest versions of Jaws and Office 365. Madison
|
|
|
|
Adrian Spratt
I'm not sure how it's different. You can only identify one item at a time, so both ways require individual presses of the alt-Windows key-I command.
toggle quoted messageShow quoted text
So I'm curious. What's the benefit to you of beginning the process with the layered keystroke command.?
-----Original Message-----
From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Steve Nutt Sent: Tuesday, March 1, 2022 12:28 PM To: main@jfw.groups.io Subject: Re: question about font changes in a Word document Hi, This is not true. Alt Windows I is just one movement command in Text Analyser, if you want to turn it on and be notified of all inconsistencies, then you need the layered command. It's surprising how few people really learn text analyser, it is fantastic. All the best Steve -- To subscribe to our News and Special Offers list, go to https://www.comproom.co.uk/subscribe Computer Room Services 77 Exeter Close Stevenage Hertfordshire SG1 4PW T: +44(0)1438-742286 M: +44(0)7956-334938 F: +44(0)1438-759589 E: steve@... W: https://www.comproom.co.uk -----Original Message----- From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Adrian Spratt Sent: 01 March 2022 14:02 To: main@jfw.groups.io Subject: Re: question about font changes in a Word document Steve, As Curtis alerted me yesterday, all you need do to initiate the text analyzer process is press alt-Windows key-i. No need for the layered insert-spacebar, a command. Separately, after pressing that layered command, pressing t just inserts the letter t into the document. At least, that's the case on my system. Latest JAWS 22, Windows 10, Office 2016. -----Original Message----- From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Steve Nutt Sent: Tuesday, March 1, 2022 6:17 AM To: main@jfw.groups.io Subject: Re: question about font changes in a Word document Hi Bill, Text Analyser would be better for this, because it reports inconsistent fonts as you read the document. JAWS Key+A then T. All the best Steve -- To subscribe to our News and Special Offers list, go to https://www.comproom.co.uk/subscribe Computer Room Services 77 Exeter Close Stevenage Hertfordshire SG1 4PW T: +44(0)1438-742286 M: +44(0)7956-334938 F: +44(0)1438-759589 E: steve@... W: https://www.comproom.co.uk -----Original Message----- From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Bill White Sent: 28 February 2022 17:19 To: main@jfw.groups.io Subject: Re: question about font changes in a Word document Hi, Madison. Find some of the document that you haven't revised. Press JAWS key plus F to find out what font and point size that part of the document is in. Then go to the part you added, and repeat the above action. If either the font or the point size or both are different, it will tell you when you use JAWS key plus F. Bill White billwhite92701@... -----Original Message----- From: main@jfw.groups.io [mailto:main@jfw.groups.io] On Behalf Of Madison Martin Sent: Monday, February 28, 2022 9:04 AM To: main@jfw.groups.io Subject: question about font changes in a Word document Hi all, I added something to a Word document last night, is there any way to check and make sure that it's in the same font as the rest of the document? Using latest versions of Jaws and Office 365. Madison
|
|
|
|
Steve Nutt
Hi,
toggle quoted messageShow quoted text
If you turn it on with the layered command, inconsistencies will automatically be read to you as you read through the document. I really think it would be worth you learning a little more about text analysis. It is really good. All the best Steve -- To subscribe to our News and Special Offers list, go to https://www.comproom.co.uk/subscribe Computer Room Services 77 Exeter Close Stevenage Hertfordshire SG1 4PW T: +44(0)1438-742286 M: +44(0)7956-334938 F: +44(0)1438-759589 E: steve@... W: https://www.comproom.co.uk
-----Original Message-----
From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Adrian Spratt Sent: 01 March 2022 19:39 To: main@jfw.groups.io Subject: Re: question about font changes in a Word document I'm not sure how it's different. You can only identify one item at a time, so both ways require individual presses of the alt-Windows key-I command. So I'm curious. What's the benefit to you of beginning the process with the layered keystroke command.? -----Original Message----- From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Steve Nutt Sent: Tuesday, March 1, 2022 12:28 PM To: main@jfw.groups.io Subject: Re: question about font changes in a Word document Hi, This is not true. Alt Windows I is just one movement command in Text Analyser, if you want to turn it on and be notified of all inconsistencies, then you need the layered command. It's surprising how few people really learn text analyser, it is fantastic. All the best Steve -- To subscribe to our News and Special Offers list, go to https://www.comproom.co.uk/subscribe Computer Room Services 77 Exeter Close Stevenage Hertfordshire SG1 4PW T: +44(0)1438-742286 M: +44(0)7956-334938 F: +44(0)1438-759589 E: steve@... W: https://www.comproom.co.uk -----Original Message----- From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Adrian Spratt Sent: 01 March 2022 14:02 To: main@jfw.groups.io Subject: Re: question about font changes in a Word document Steve, As Curtis alerted me yesterday, all you need do to initiate the text analyzer process is press alt-Windows key-i. No need for the layered insert-spacebar, a command. Separately, after pressing that layered command, pressing t just inserts the letter t into the document. At least, that's the case on my system. Latest JAWS 22, Windows 10, Office 2016. -----Original Message----- From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Steve Nutt Sent: Tuesday, March 1, 2022 6:17 AM To: main@jfw.groups.io Subject: Re: question about font changes in a Word document Hi Bill, Text Analyser would be better for this, because it reports inconsistent fonts as you read the document. JAWS Key+A then T. All the best Steve -- To subscribe to our News and Special Offers list, go to https://www.comproom.co.uk/subscribe Computer Room Services 77 Exeter Close Stevenage Hertfordshire SG1 4PW T: +44(0)1438-742286 M: +44(0)7956-334938 F: +44(0)1438-759589 E: steve@... W: https://www.comproom.co.uk -----Original Message----- From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Bill White Sent: 28 February 2022 17:19 To: main@jfw.groups.io Subject: Re: question about font changes in a Word document Hi, Madison. Find some of the document that you haven't revised. Press JAWS key plus F to find out what font and point size that part of the document is in. Then go to the part you added, and repeat the above action. If either the font or the point size or both are different, it will tell you when you use JAWS key plus F. Bill White billwhite92701@... -----Original Message----- From: main@jfw.groups.io [mailto:main@jfw.groups.io] On Behalf Of Madison Martin Sent: Monday, February 28, 2022 9:04 AM To: main@jfw.groups.io Subject: question about font changes in a Word document Hi all, I added something to a Word document last night, is there any way to check and make sure that it's in the same font as the rest of the document? Using latest versions of Jaws and Office 365. Madison
|
|
|