Topics

moderated Protecting a document

Ann Byrne
 

What is the best method for making a document unchangeable?  Make it readonly?  Password protect it?  How do I do either/both methods?

 

Thx

 

There is no really good method to do this.  Most can be worked around if the document is still in DOCX format.

It's not perfect, but I find it far more effective to save as PDF and send that out.  There are some who have PDF editors and know how to use them, but far fewer than the number who have MS-Office and know the tricks to get around protection.

If you really insist on sticking with DOCX you can use ALT+L,PE (Layout Ribbon, Restrict Editing), then navigate to the checkbox under Editing Restrictions and check it.  After it's checked, a dropdown box of options becomes accessible, the default is No Changes (Read Only), which is what you want.  Then navigate to the button, "Yes, start enforcing protection," and activate it.  At this point a dialog box comes up allowing you to choose password protection as the way to be able to unset editing restrictions or User Authentication.  Most use Password Protection, which makes you do the usual entering of the password you want in two boxes.  Then hit the OK key and the document can no longer be edited, even by you, unless you go back and turn off editing restrictions.
--

Brian - Windows 10 Pro, 64-Bit, Version 1909, Build 18363  

Tolerance is the positive and cordial effort to understand another's beliefs, practices, and habits without necessarily sharing or accepting them.

        ~ Joshua Liebman

Richard
 

Hi Ann,
It really depends what type of document it is, .doc, .pdf or .txt etc,
and who you are protecting it from.
Making it a read only file is the simplest, and can be accomplished by
opening the file properties and checking the read only
checkbox on the general tab.
As for the password protection methods, there are various ways of doing this
depending on the software used to create the file or by third-party
software.
I am not well-versed in Microsoft Word, so I can't give any details on how
to password protect a Word Doc, but I am sure someone else can.
Hopefully others on-list can give more options.

HTH,
Rick

----- Original Message -----
From: "Ann Byrne" <annakb@...>
To: <main@jfw.groups.io>
Sent: Friday, April 03, 2020 8:15 PM
Subject: Protecting a document


What is the best method for making a document unchangeable? Make it
readonly? Password protect it? How do I do either/both methods?



Thx

Zel Iscel
 

Is there a way to set up a document in Word so that the file can’t be opened without the password?

 

image001.jpg

 

Zel Iscel

Disability Specialist

Inclusive World

Mobile: 0413813885

Email: zel@...

 

From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Brian Vogel
Sent: Saturday, 4 April 2020 9:08 AM
To: main@jfw.groups.io
Subject: Re: Protecting a document

 

There is no really good method to do this.  Most can be worked around if the document is still in DOCX format.

It's not perfect, but I find it far more effective to save as PDF and send that out.  There are some who have PDF editors and know how to use them, but far fewer than the number who have MS-Office and know the tricks to get around protection.

If you really insist on sticking with DOCX you can use ALT+L,PE (Layout Ribbon, Restrict Editing), then navigate to the checkbox under Editing Restrictions and check it.  After it's checked, a dropdown box of options becomes accessible, the default is No Changes (Read Only), which is what you want.  Then navigate to the button, "Yes, start enforcing protection," and activate it.  At this point a dialog box comes up allowing you to choose password protection as the way to be able to unset editing restrictions or User Authentication.  Most use Password Protection, which makes you do the usual entering of the password you want in two boxes.  Then hit the OK key and the document can no longer be edited, even by you, unless you go back and turn off editing restrictions.
--

Brian - Windows 10 Pro, 64-Bit, Version 1909, Build 18363  

Tolerance is the positive and cordial effort to understand another's beliefs, practices, and habits without necessarily sharing or accepting them.

        ~ Joshua Liebman

Mario
 

just to point something out, changing the attribute of a document file to read-only protects the file from being saved as a modified file. so it doesn't prevent the document from being read. for that, it would have to be password protected that you and the recipient would need to know.

-------- Original Message --------
From: Richard [mailto:thegothot@...]
To: <main@jfw.groups.io>
Date: Friday, April 3, 2020, 9:13 PM
Subject: Protecting a document
Hi Ann,
It really depends what type of document it is, .doc, .pdf or .txt etc,
and who you are protecting it from.
Making it a read only file is the simplest, and can be accomplished by
opening the file properties and checking the read only
checkbox on the general tab.
As for the password protection methods, there are various ways of doing this
depending on the software used to create the file or by third-party
software.
I am not well-versed in Microsoft Word, so I can't give any details on how
to password protect a Word Doc, but I am sure someone else can.
Hopefully others on-list can give more options.

HTH,
Rick
----- Original Message -----
From: "Ann Byrne" <annakb@...>
To: <main@jfw.groups.io>
Sent: Friday, April 03, 2020 8:15 PM
Subject: Protecting a document


What is the best method for making a document unchangeable? Make it
readonly? Password protect it? How do I do either/both methods?



Thx








.

Richard
 

That's why I said it depends on who you are protecting it from
Quite often, I mark some of my files as read only to protect them from me
accidentally modifying them.
HTH,
Rick

----- Original Message -----
From: "Mario" <mrb620@...>
To: <main@jfw.groups.io>
Sent: Saturday, April 04, 2020 10:17 AM
Subject: Re: Protecting a document


just to point something out, changing the attribute of a document file
to read-only protects the file from being saved as a modified file. so
it doesn't prevent the document from being read. for that, it would have
to be password protected that you and the recipient would need to know.



-------- Original Message --------
From: Richard [mailto:thegothot@...]
To: <main@jfw.groups.io>
Date: Friday, April 3, 2020, 9:13 PM
Subject: Protecting a document
Hi Ann,
It really depends what type of document it is, .doc, .pdf or .txt etc,
and who you are protecting it from.
Making it a read only file is the simplest, and can be accomplished by
opening the file properties and checking the read only
checkbox on the general tab.
As for the password protection methods, there are various ways of doing this
depending on the software used to create the file or by third-party
software.
I am not well-versed in Microsoft Word, so I can't give any details on how
to password protect a Word Doc, but I am sure someone else can.
Hopefully others on-list can give more options.

HTH,
Rick
----- Original Message -----
From: "Ann Byrne" <annakb@...>
To: <main@jfw.groups.io>
Sent: Friday, April 03, 2020 8:15 PM
Subject: Protecting a document


What is the best method for making a document unchangeable? Make it
readonly? Password protect it? How do I do either/both methods?



Thx








.

Richard Turner
 

Yes.

I just tried it with the steps from a Microsoft article and it works.

I will give you the steps as well as provide the link.

IN your document, press Alt+f, I, p, e

Alt+f together, then I for info, p for protect, and e for encrypt.

BTW, this also works in Excel.

 

Here are the steps copied for the web site with the link at the end.

Protect a document with a password

Passwords are case-sensitive and can be a maximum of 15 characters long.

If you lose or forget your password, Word won't be able to recover it for you. Be sure to keep the a copy of the password in a safe place or create a strong password that you’ll remember.

1.  Go to File > Info > Protect Document > Encrypt with Password.

2.  Type a password, then type it again to confirm it.

3.  Save the file to make sure the password takes effect.

From:

https://support.office.com/en-us/article/Protect-a-document-with-a-password-05084cc3-300d-4c1a-8416-38d3e37d6826

 

 

 

 

Richard

"There's a nap for that." - an anonymous cat in a window in Portland, Oregon.

 

 

From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Zel Iscel
Sent: Saturday, April 4, 2020 3:08 AM
To: main@jfw.groups.io
Subject: Re: Protecting a document

 

Is there a way to set up a document in Word so that the file can’t be opened without the password?

 

image001.jpg

 

Zel Iscel

Disability Specialist

Inclusive World

Mobile: 0413813885

Email: zel@...

 

From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Brian Vogel
Sent: Saturday, 4 April 2020 9:08 AM
To: main@jfw.groups.io
Subject: Re: Protecting a document

 

There is no really good method to do this.  Most can be worked around if the document is still in DOCX format.

It's not perfect, but I find it far more effective to save as PDF and send that out.  There are some who have PDF editors and know how to use them, but far fewer than the number who have MS-Office and know the tricks to get around protection.

If you really insist on sticking with DOCX you can use ALT+L,PE (Layout Ribbon, Restrict Editing), then navigate to the checkbox under Editing Restrictions and check it.  After it's checked, a dropdown box of options becomes accessible, the default is No Changes (Read Only), which is what you want.  Then navigate to the button, "Yes, start enforcing protection," and activate it.  At this point a dialog box comes up allowing you to choose password protection as the way to be able to unset editing restrictions or User Authentication.  Most use Password Protection, which makes you do the usual entering of the password you want in two boxes.  Then hit the OK key and the document can no longer be edited, even by you, unless you go back and turn off editing restrictions.
--

Brian - Windows 10 Pro, 64-Bit, Version 1909, Build 18363  

Tolerance is the positive and cordial effort to understand another's beliefs, practices, and habits without necessarily sharing or accepting them.

        ~ Joshua Liebman

Zel Iscel
 

Thanks Richard, much appreciated.

 

image001.jpg

 

Zel Iscel

Disability Specialist

Inclusive World

Mobile: 0413813885

Email: zel@...

 

From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Richard Turner
Sent: Saturday, 4 April 2020 11:17 PM
To: main@jfw.groups.io
Subject: Re: Protecting a document

 

Yes.

I just tried it with the steps from a Microsoft article and it works.

I will give you the steps as well as provide the link.

IN your document, press Alt+f, I, p, e

Alt+f together, then I for info, p for protect, and e for encrypt.

BTW, this also works in Excel.

 

Here are the steps copied for the web site with the link at the end.

Protect a document with a password

Passwords are case-sensitive and can be a maximum of 15 characters long.

If you lose or forget your password, Word won't be able to recover it for you. Be sure to keep the a copy of the password in a safe place or create a strong password that you’ll remember.

1.  Go to File > Info > Protect Document > Encrypt with Password.

2.  Type a password, then type it again to confirm it.

3.  Save the file to make sure the password takes effect.

From:

https://support.office.com/en-us/article/Protect-a-document-with-a-password-05084cc3-300d-4c1a-8416-38d3e37d6826

 

 

 

 

Richard

"There's a nap for that." - an anonymous cat in a window in Portland, Oregon.

 

 

From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Zel Iscel
Sent: Saturday, April 4, 2020 3:08 AM
To: main@jfw.groups.io
Subject: Re: Protecting a document

 

Is there a way to set up a document in Word so that the file can’t be opened without the password?

 

image001.jpg

 

Zel Iscel

Disability Specialist

Inclusive World

Mobile: 0413813885

Email: zel@...

 

From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of Brian Vogel
Sent: Saturday, 4 April 2020 9:08 AM
To: main@jfw.groups.io
Subject: Re: Protecting a document

 

There is no really good method to do this.  Most can be worked around if the document is still in DOCX format.

It's not perfect, but I find it far more effective to save as PDF and send that out.  There are some who have PDF editors and know how to use them, but far fewer than the number who have MS-Office and know the tricks to get around protection.

If you really insist on sticking with DOCX you can use ALT+L,PE (Layout Ribbon, Restrict Editing), then navigate to the checkbox under Editing Restrictions and check it.  After it's checked, a dropdown box of options becomes accessible, the default is No Changes (Read Only), which is what you want.  Then navigate to the button, "Yes, start enforcing protection," and activate it.  At this point a dialog box comes up allowing you to choose password protection as the way to be able to unset editing restrictions or User Authentication.  Most use Password Protection, which makes you do the usual entering of the password you want in two boxes.  Then hit the OK key and the document can no longer be edited, even by you, unless you go back and turn off editing restrictions.
--

Brian - Windows 10 Pro, 64-Bit, Version 1909, Build 18363  

Tolerance is the positive and cordial effort to understand another's beliefs, practices, and habits without necessarily sharing or accepting them.

        ~ Joshua Liebman