moderated Protecting a document
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Ann Byrne
What is the best method for making a document unchangeable? Make it readonly? Password protect it? How do I do either/both methods?
Thx
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There is no really good method to do this. Most can be worked around if the document is still in DOCX format.
It's not perfect, but I find it far more effective to save as PDF and send that out. There are some who have PDF editors and know how to use them, but far fewer than the number who have MS-Office and know the tricks to get around protection. If you really insist on sticking with DOCX you can use ALT+L,PE (Layout Ribbon, Restrict Editing), then navigate to the checkbox under Editing Restrictions and check it. After it's checked, a dropdown box of options becomes accessible, the default is No Changes (Read Only), which is what you want. Then navigate to the button, "Yes, start enforcing protection," and activate it. At this point a dialog box comes up allowing you to choose password protection as the way to be able to unset editing restrictions or User Authentication. Most use Password Protection, which makes you do the usual entering of the password you want in two boxes. Then hit the OK key and the document can no longer be edited, even by you, unless you go back and turn off editing restrictions. -- Brian - Windows 10 Pro, 64-Bit, Version 1909, Build 18363 Tolerance is the positive and cordial effort to understand another's beliefs, practices, and habits without necessarily sharing or accepting them. ~ Joshua Liebman
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Richard
Hi Ann,
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It really depends what type of document it is, .doc, .pdf or .txt etc, and who you are protecting it from. Making it a read only file is the simplest, and can be accomplished by opening the file properties and checking the read only checkbox on the general tab. As for the password protection methods, there are various ways of doing this depending on the software used to create the file or by third-party software. I am not well-versed in Microsoft Word, so I can't give any details on how to password protect a Word Doc, but I am sure someone else can. Hopefully others on-list can give more options. HTH, Rick
----- Original Message -----
From: "Ann Byrne" <annakb@...> To: <main@jfw.groups.io> Sent: Friday, April 03, 2020 8:15 PM Subject: Protecting a document What is the best method for making a document unchangeable? Make it readonly? Password protect it? How do I do either/both methods? Thx
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Zel Iscel
Is there a way to set up a document in Word so that the file can’t be opened without the password?
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Zel Iscel Disability Specialist Inclusive World Mobile: 0413813885 Email: zel@...
From: main@jfw.groups.io <main@jfw.groups.io>
On Behalf Of Brian Vogel
Sent: Saturday, 4 April 2020 9:08 AM To: main@jfw.groups.io Subject: Re: Protecting a document
There is no really good method to do this. Most can be worked around if the document is still in DOCX format. Brian - Windows 10 Pro, 64-Bit, Version 1909, Build 18363 Tolerance is the positive and cordial effort to understand another's beliefs, practices, and habits without necessarily sharing or accepting them. ~ Joshua Liebman
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Mario
just to point something out, changing the attribute of a document file to read-only protects the file from being saved as a modified file. so it doesn't prevent the document from being read. for that, it would have to be password protected that you and the recipient would need to know.
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-------- Original Message --------
From: Richard [mailto:thegothot@...] To: <main@jfw.groups.io> Date: Friday, April 3, 2020, 9:13 PM Subject: Protecting a document Hi Ann, It really depends what type of document it is, .doc, .pdf or .txt etc, and who you are protecting it from. Making it a read only file is the simplest, and can be accomplished by opening the file properties and checking the read only checkbox on the general tab. As for the password protection methods, there are various ways of doing this depending on the software used to create the file or by third-party software. I am not well-versed in Microsoft Word, so I can't give any details on how to password protect a Word Doc, but I am sure someone else can. Hopefully others on-list can give more options. HTH, Rick ----- Original Message ----- From: "Ann Byrne" <annakb@...> To: <main@jfw.groups.io> Sent: Friday, April 03, 2020 8:15 PM Subject: Protecting a document What is the best method for making a document unchangeable? Make it readonly? Password protect it? How do I do either/both methods? Thx .
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Richard
That's why I said it depends on who you are protecting it from
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Quite often, I mark some of my files as read only to protect them from me accidentally modifying them. HTH, Rick
----- Original Message -----
From: "Mario" <mrb620@...> To: <main@jfw.groups.io> Sent: Saturday, April 04, 2020 10:17 AM Subject: Re: Protecting a document just to point something out, changing the attribute of a document file to read-only protects the file from being saved as a modified file. so it doesn't prevent the document from being read. for that, it would have to be password protected that you and the recipient would need to know. -------- Original Message -------- From: Richard [mailto:thegothot@...] To: <main@jfw.groups.io> Date: Friday, April 3, 2020, 9:13 PM Subject: Protecting a document Hi Ann, It really depends what type of document it is, .doc, .pdf or .txt etc, and who you are protecting it from. Making it a read only file is the simplest, and can be accomplished by opening the file properties and checking the read only checkbox on the general tab. As for the password protection methods, there are various ways of doing this depending on the software used to create the file or by third-party software. I am not well-versed in Microsoft Word, so I can't give any details on how to password protect a Word Doc, but I am sure someone else can. Hopefully others on-list can give more options. HTH, Rick ----- Original Message ----- From: "Ann Byrne" <annakb@...> To: <main@jfw.groups.io> Sent: Friday, April 03, 2020 8:15 PM Subject: Protecting a document What is the best method for making a document unchangeable? Make it readonly? Password protect it? How do I do either/both methods? Thx .
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Richard Turner
Yes. I just tried it with the steps from a Microsoft article and it works. I will give you the steps as well as provide the link. IN your document, press Alt+f, I, p, e Alt+f together, then I for info, p for protect, and e for encrypt. BTW, this also works in Excel.
Here are the steps copied for the web site with the link at the end. Protect a document with a password Passwords are case-sensitive and can be a maximum of 15 characters long. If you lose or forget your password, Word won't be able to recover it for you. Be sure to keep the a copy of the password in a safe place or create a strong password that you’ll remember. 1. Go to File > Info > Protect Document > Encrypt with Password. 2. Type a password, then type it again to confirm it. 3. Save the file to make sure the password takes effect. From:
Richard "There's a nap for that." - an anonymous cat in a window in Portland, Oregon.
From: main@jfw.groups.io <main@jfw.groups.io> On Behalf Of
Zel Iscel
Sent: Saturday, April 4, 2020 3:08 AM To: main@jfw.groups.io Subject: Re: Protecting a document
Is there a way to set up a document in Word so that the file can’t be opened without the password?
image001.jpg
Zel Iscel Disability Specialist Inclusive World Mobile: 0413813885 Email: zel@...
From: main@jfw.groups.io <main@jfw.groups.io>
On Behalf Of Brian Vogel
There is no really good method to do this. Most can be worked around if the document is still in DOCX format. Brian - Windows 10 Pro, 64-Bit, Version 1909, Build 18363 Tolerance is the positive and cordial effort to understand another's beliefs, practices, and habits without necessarily sharing or accepting them. ~ Joshua Liebman
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Zel Iscel
Thanks Richard, much appreciated.
From: main@jfw.groups.io <main@jfw.groups.io>
On Behalf Of Richard Turner
Sent: Saturday, 4 April 2020 11:17 PM To: main@jfw.groups.io Subject: Re: Protecting a document
Yes. I just tried it with the steps from a Microsoft article and it works. I will give you the steps as well as provide the link. IN your document, press Alt+f, I, p, e Alt+f together, then I for info, p for protect, and e for encrypt. BTW, this also works in Excel.
Here are the steps copied for the web site with the link at the end. Protect a document with a password Passwords are case-sensitive and can be a maximum of 15 characters long. If you lose or forget your password, Word won't be able to recover it for you. Be sure to keep the a copy of the password in a safe place or create a strong password that you’ll remember. 1. Go to File > Info > Protect Document > Encrypt with Password. 2. Type a password, then type it again to confirm it. 3. Save the file to make sure the password takes effect. From:
Richard "There's a nap for that." - an anonymous cat in a window in Portland, Oregon.
From:
main@jfw.groups.io <main@jfw.groups.io>
On Behalf Of Zel Iscel
Is there a way to set up a document in Word so that the file can’t be opened without the password?
image001.jpg
Zel Iscel Disability Specialist Inclusive World Mobile: 0413813885 Email: zel@...
From:
main@jfw.groups.io <main@jfw.groups.io>
On Behalf Of Brian Vogel
There is no really good method to do this. Most can be worked around if the document is still in DOCX format. Brian - Windows 10 Pro, 64-Bit, Version 1909, Build 18363 Tolerance is the positive and cordial effort to understand another's beliefs, practices, and habits without necessarily sharing or accepting them. ~ Joshua Liebman
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