All can be found under the home tab. Font can still be called up with
Ctrl-D, and the quick way to get to paragraphs is still Alt-O for
format, followed by P.

Ted

alt_control-f

Dave and Charles: your help was amazing, I might actually get my brief done on time, but could I ask one final question? How do I put in a footnote without using the ribbons? Thanks. John Fioravanti

Here is a list of Word short keys:


(Click here to go back to Microsoft Word Shortcuts on shortcutworld.com)
<http://www.shortcutworld.com/en/win/Word_2010.html>




Word 2010 Shortcuts


1. Manage Word Documents


Shortcut

Description


ctrl+n

Create new document


ctrl+o

Open document


ctrl+w

Close document


ctrl+s

Save document


f12

Save document as


ctrl+p

Print document/ print preview


ctrl+f6

Switch between multiple Word documents


alt, then f, r

Open Recent (file, recent)




2. Navigate within Documents


Shortcut

Description


arrow left / arrow right

Jump one character to the left / to the right


ctrl+arrow left / ctrl+arrow right

Jump one word to the left / to the right


end / home

Jump to the end of a line / beginning of a line


arrow down / arrow up

Jump one line down / one line down


ctrl+arrow down / ctrl+arrow up

Jump one paragraph down / one paragraph up


page down / page up

Jump one screen down/ one screen up


alt+ctrl+page down / alt+ctrl+page up

Jump to top / to bottom of visible window


ctrl+end / ctrl+home

Jump to end / to beginning of document


ctrl+g or f5

Go to a page, bookmark, footnote, table, comment, graphic, or other location


alt+ctrl+z

Go back to previously edited location in document (up to 4 places)


shift+f5

Go to a the last change or revision. Also works after opening document.


ctrl+shift+f5

Set, go to and edit bookmarks


alt+ctrl+home

Set Browse Options. Press the arrow keys to select an option, and then press
enter to browse through a document by using the selected option


ctrl+page down / ctrl+page up

Move to next / move to previous browser object as set in Browse Options




3. Select Text


Shortcut

Description


shift+arrow right / shift+arrow left

Extend selection one character to the right / to the left


ctrl+shift+arrow right / ctrl+shift+arrow left

Extend selection one word to the right / to the left


shift+end / shift+home

Extend selection to the end / to beginning of a line


shift+arrow down / shift+arrow up

Extend selection one line down / one line up


shift+page down / shift+page up

Extend selection one screen down / one screen up


ctrl+shift+end / ctrl+shift+home

Extend selection to end / to beginning of document


alt+ctrl+shift+page down / alt+ctrl+shift+page up

Extend selection to end / to beginning of visible window


ctrl+a

Extend selection to entire document


arrow keys

Cancel selection and return to beginning / to end of selection


f8

Turn Extend Mode on: Extend selection without pressing shift


arrow keys , page up/page down etc.

Extend selection in Extended Mode:


f8

Extend selection further by word, paragraph, document in Extended Mode


shift+f8

Reduce the size of a selection in Extended Mode


ctrl+shift+f8, and arrow keys

Select a vertical block of text in Extended Mode


esc

Turn extend mode off


f8

Extend a selection to a specific location in a document




4. Undo, Copy and Paste


Shortcut

Description


ctrl+z

Undo the last action


ctrl+y

Redo the last action


ctrl+c

Copy selected text or object


ctrl+x

Cut selected text or object


ctrl+v

Paste selected text or object


ctrl+shift+c

Copy text format


ctrl+shift+v

Paste text format


ctrl+alt+v

Paste special


ctrl+v, then ctrl, then k

Paste and keep Source Formatting


ctrl+v, then ctrl, then t

Paste and keep Text only


ctrl+f3

Cut to the Spike (separate clipboard)


ctrl+shift+f3

Paste from the Spike


alt+shift+r

Copy the header or footer from previous section of the document




5. Edit Documents






Insert Special Characters


Shortcut

Description


alt+ctrl+c

Insert copyright symbol


alt+ctrl+r

Insert registered trademark symbol


alt+ctrl+t

Insert trademark symbol


alt+ctrl+. (Period)

Insert horizontal ellipsis (.)


alt+ctrl+-

Insert em dash


alt+ctrl++

Insert en dash


alt, then n,u

Insert Symbol (insert menu)


' or ctrl+2x`

Insert single opening quotation mark


ctrl+2x '

Insert single closing quotation mark


Type character code and press alt+x

Insert Unicode character, e.g. 20ac


Select character and press alt+x

Transform character to Unicode


alt+character code on numeric keyboard

Insert ANSI character




Insert Breaks


Shortcut

Description


enter

Insert paragraph break


shift+enter

Insert line break without breaking paragraph


ctrl+enter

Insert page break


ctrl+shift+enter

Insert column break (break table)


ctrl+shift+space

Insert nonbreaking space


ctrl+shift+- (Hyphen)

Insert nonbreaking hyphen


ctrl+-

Insert optional hyphen




Insert Text Elements


Shortcut

Description


alt+ctrl+f

Insert a footnote


alt+ctrl+d

Insert an endnote


ctrl+k

Insert a hyperlink


alt+shift+i

Insert Citation Mark


alt+shift+x

Insert Index Mark




Move and Delete Text


Shortcut

Description


f2, then move to position and press enter

Move selected text to different position


shift+f2, then move to position and press enter

Copy selected text to different position


delete / backspace

Delete one character to the right / to the left (or delete selection)


ctrl+delete / ctrl+backspace

Delete one word to the right / to the left


delete

Delete one character to the right or delete selection


ctrl+shift+< / ctrl+shift+>

Decrease / Increase font size one value




6. Formats






Format Text


Shortcut

Description


ctrl+d or ctrl+shift+k

Open the Font dialog box


ctrl+shift+< / ctrl+shift+>

Decrease / Increase font size one value


ctrl+[ / ctrl+]

Decrease / Increase font size one point


ctrl+b

Apply/remove bold


ctrl+i

Apply/remove italic


ctrl+u

Apply/remove underline


ctrl+=

Apply/remove subscript


ctrl+shift++

Apply/remove superscript


ctrl+shift+d

Apply/remove double-underline


ctrl+shift+w

Apply/remove words underline (only words, no spaces)


ctrl+shift+h

Apply/remove hidden formatting


ctrl+shift+a

Apply/remove all capitals


ctrl+shift+k

Apply/remove small capitals


shift+f3

Change between all upper-, first letter upper- and all lower-case


ctrl+d, then alt+k and enter

Apply strike-through formatting (font dialog)


ctrl+shift+q

Change the selection to the Symbol font


shift+f1

Reveal Formatting (show all formats of selection)




Format Paragraphs


Shortcut

Description


ctrl+r

Right-align paragraph


ctrl+l

Left-align paragraph


ctrl+e

Center-align paragraph


ctrl+j

Justify-align paragraph


ctrl+m / ctrl+shift+m

Indent paragraph from the left and increase / decrease indent


ctrl+1

Set line-spacing to single-space


ctrl+2

Set line-spacing to double-space


ctrl+5

Set line-spacing to 1.5


ctrl+0

Add or remove one line space preceding a paragraph




Styles


Shortcut

Description


alt+ctrl+shift+s

Open or close Styles task pane


alt+ctrl+1

Apply Heading 1 style


alt+ctrl+2

Apply Heading 2 style


alt+ctrl+3

Apply Heading 3 style


alt+shift+arrow right / alt+shift+arrow left

Promote / demote Headings


ctrl+space

Remove all manual styles


ctrl+shift+n

Apply Normal style


ctrl+shift+s

Open Apply Styles task pane (will not close with pressing it a second time)


alt+ctrl+k

Start Auto Format




7. Search and Replace


Shortcut

Description


ctrl+h

Open traditional find and replace window


ctrl+h, then alt+d

Open traditional find window


alt+ctrl+y, or shift+f4

Repeat last find after closing find window


ctrl+tab

Jump between find menu and document


alt+space, arrow keys and enter

Move find menu window


escape

Close traditional search window if active


ctrl+f

Open (new) search menu in navigation task pane


alt, then v,k

Open and close Navigation pane (View, Navigation)




8. Manage Word View






Switch Views


Shortcut

Description


alt+ctrl+p

Switch to Print Layout view


alt+ctrl+o

Switch to Outline view


alt+ctrl+n

Switch to Draft view (used to be normal view)


ctrl+scroll mouse

Zoom in and zoom out


alt then w, q

Open Zoom Menu (no native shortcut exists for zoom in/ zoom out)


alt+ctrl+s

Split the document window




Ribbons


Shortcut

Description


ctrl+f1

Show or hide the ribbon


f10 or alt

Select item in Ribbon


escape

Leave Ribbon or Submenu


arrow left / arrow right

Move left or right between main Ribbon Menus if active


arrow keys

Move left/right/up/down between Ribbon Menus and Sub-Menus


space or enter

When in ribbon Open or activate selected item




Navigation Pane


Shortcut

Description


alt, then w,k

Open and close Navigation pane (View, Navigation)


f6 / shift+f6

With Navigation Pane open: Switch forward / backwards between (1) Navigation
Pane, (2) Bottom Taskbar, (3) Ribbon, and (4) Document


tab / shift+tab

In Navigation Pane: Move through Navigation Pane options




9. Tables






Navigate in Tables


Shortcut

Description


arrow down / arrow up

Jump one row down / one row up


tab / shift+tab

Jump to (and select) next / previous table cell


alt+home / alt+end

Jump to first column/ jump to last column


alt+page up / alt+page down

Jump to first row / jump to last row


ctrl+arrow left / ctrl+arrow right

One cell to the left / to the right




Select Table Contents


Shortcut

Description


shift+end

Select current table cell


end, then shift+home

Select content of current table cell


Press and hold shift and press arrow keys repeatedly

Extend selection to adjacent cells


ctrl+shift+f8, then press

Extend selection or block


alt+5 on numeric keypad (with numLock off)

Select an entire table




Edit Tables


Shortcut

Description


alt+shift+arrow up / alt+shift+arrow down

Move current row up or down


In first column, press shift+end repeatedly

Select row*


In first row press alt+shift+page down

Select column


shift+f10, then d

Delete rows* with rows selected


shift+f10, then d, then r and enter

Delete row


shift+f10, then d, then c and enter

Delete column


shift+f10, then i, then a

Insert row above


shift+f10, then i, then b

Insert row below


ctrl+tab

Insert tab character


tab in last table cell

Add row at the end


*Make sure selection extends past the last column which is number of columns
+1. Word shows the selection extended next to the last column.




10. Outline View


Shortcut

Description


ctrl+shirt+o

Switch to Outline View


tab / shift+tab or

Promote / Demote a paragraph


alt+shift+arrow left / alt+shift+arrow right



alt+shift+arrow up / alt+shift+arrow down

Move selected paragraphs up / down


ctrl+shift+n

Demote to body text (set style to normal)


alt+shift++ / alt+shift+-

Expand / Collapse text under a heading


alt+shift+a

Expand or collapse all text or headings


/ key on the numeric keypad

Hide or display character formatting


alt+shift+l

Show the first line of body text or all body text


alt+shift+1

Show all headings with the Heading 1 style


alt+shift+n

Show all headings up to Heading n


ctrl+tab

Insert a tab character




11. Review Documents


Shortcut

Description


f7

Choose the Spelling command (Review tab).


alt+ctrl+m

Insert a comment


ctrl+shift+e

Turn change tracking on or off


alt+shift+c

Close the Reviewing Pane if it is open.


ctrl+shift+*

Display nonprinting characters.


alt+f10

Display the Selection and Visibility task pane.


ctrl+shift+g

Open the Word Count dialog box.




12. Print Documents


Shortcut

Description


ctrl+p

Print a document (print preview)


escape

Close print preview


arrow keys, page up / page down

Move around the preview pages (with focus on preview page*)


ctrl+home / ctrl+end

Move to first page / last page (with focus on preview page)


*Except tabbing, there seems to be no shortcut to jump to preview page.
Clicking on it with the mouse is an option




13. Fields


Shortcut

Description


alt+shift+d

Insert current date (insert DATE field)


alt+shift+p

Insert page number (insert PAGE field)


alt+shift+t

Insert time (insert TIME field)


alt+ctrl+l

Insert LISTNUM field


ctrl+f9

Insert an empty field


ctrl+shift+l

Insert a LISTNUM field


shift+f9

Show or hide field code/result of selected field


alt+f9

Show or hide field codes/results of all fields in document


f9

Update selected fields*


alt+shift+f9

Run GOTOBUTTON or MACROBUTTON from the field that displays the field results


f11 / shift+f11

Go to the next field/ previous field


ctrl+shift+f7

Update linked information in a Microsoft Word source document


ctrl+shift+f9

Unlink a field


ctrl+f11 / ctrl+shift+f11

Lock a field / Unlock a field


*to update all fields, select the complete document with ctrl+a, then update
fields by pressing f9)




14. Mail Merge


Shortcut

Description


alt+shift+k

Preview a mail merge


alt+shift+n

Merge a document


alt+shift+m

Print the merged document


alt+shift+e

Edit a mail-merge data document


alt+shift+f

Insert a merge field


alt+shift+k

Preview a mail merge


alt+shift+n

Merge a document


alt+shift+m

Print the merged document


alt+shift+e

Edit a mail-merge data document


alt+shift+f

Insert a merge field




15. The Rest


Shortcut

Description


f1

Get Help or visit Microsoft Office.com


alt+f4

Exit Word


shift+f10

Display a shortcut menu (Simulate right mouse button)


alt+f3

Create new Building block with selected texts

John,

You can still use the old shortcuts, if you can remember them. They will not
open menus as you go, but they will get you into each of the dialogs.

Font Alt+o then f separately
Paragraph: Alt+o, then p separately
Format: Alt+o, then a separately

Just pretend that you are still hearing the old menus.

Dave Carlson
Sent from my Dell Latitude E6520 using Windows 7, San Francisco Bay Area

they are all in the "Home" ribbon; second from the left.

Good afternoon: I am generally a word erfectuser; however, I'm preparing a legal document which must be in word. Can someone tell me where I can find the following in the ribbgon: (1) format; (2) font; ((3)paragraph). Once I get to those I may be able to get where I need to go, but can't seem to locate them. Thanks in advance.
John Fioravanti