moderated Re: Asking one more outlook 2021 question.
Van Lant, Robin
If you want to add multiple email addresses to a contact, tab to the email index button. To se the stage, the contact screen for Outlook only visually displays one email address line, but you can add more. The email index button is the button just before the email address entry field. When you hit enter on that button, a submenu opens where you can pick the label for this subsequent email address, such as Email 2. Once you hit that, a new empty email address field appears to the right where you can type the address.
As far as the nickname thing, I’m not sure if what I’m about to say replicates the experience in WLM, as I havent’ used that. Thee are several ways to add recipients to your email message. For what I think you are asking, you can go to the TO field and type in the address. Focus is usually in this field when you start a new message or begin to forward a message. Unless you change default settings, I believe that Outlook will start to build a memory of email recipients as you use the addresses. So, to start building this list of commonly used addresses, you can do a couple things. The way I prefer is to begin to type the first or last name of the person in my contacts, then hit Control K. This opens a small dialog of possible choices from your address book. You can arrow down this list and hit enter to add it to your to field. Once you’ve sent a message to this person, starting to type the address or name in the future will bring up a suggestions list as you type. I do find Outlook quirky now where, if I type too many letters, it hides the suggestion list. It’s like it prefers when I type one or two letters over typing the full name. Then again, you can always use Control K again and, if you only have one person in your contacts that matches what you’ve started to enter, Outlook will just populate the address. The other options for adding recipients is to Shift Tab back a few times to the To button and hitting that. This opens a dialog box where you can type a name and tab to a go button. Once the results populate, you can hit enter on it (or learn the shortcuts to adding the address as a To, cc, or Bcc addressee). Once you select that first address, focus moves back to your search field where you can type another name and hit the go button again to see the results. Tab to OK when you have your list complete. Again, once you send an email to someone once, Outlook should recall this name and suggest it next time you start to type the name in
the to field.
From: firstname.lastname@example.org <email@example.com> On Behalf Of Ron Kolesar
Sent: Monday, February 8, 2021 7:22 AM
Subject: Asking one more outlook 2021 question.
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I had forgotten to ask the following additional question.
This concerns the address book within outlook 2019.
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