moderated Re: [External] cool trick with signatures in Outlook

David Goldfield

I might be able to shed some light on this issue. Outlook 2016's edit field for signatures was completely inaccessible with screen readers. However, this
problem was addressed in the 365 version of Outlook and, presumably, in Outlook 2019.

When I was using Outlook 2016 I worked around this by composing my signature in Microsoft Word. Once I was certain that the signature contained the text
that I wanted I would press ctrl-A to select the entire text of the signature and then press ctrl-C to copy the signature to the clipboard. Next, I would
open Outlook 2016, go into the signature edit field, press control-A to select all of the text and then press ctrl-V to paste my newly written signature
into the edit field.

To verify that the signature was what I really wanted I would begin composing a message and then arrow down through the message body to examine the signature.

Hope that helps.

David Goldfield,
Blindness Assistive Technology Specialist
JAWS Certified, 2019

On 6/3/2020 5:12 PM, Richard Turner wrote:
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I just discovered here on my home laptop, I can indeed edit signatures just fine.

So, my hat’s off to Microsoft and you for pointing this out.

Now to try it on my work laptop.

I was tired of my old signature anyway.


Chickens: the pet that poops breakfast!

On Behalf Of Van Lant, Robin via
Sent: Wednesday, June 3, 2020 2:04 PM
Subject: Re: [External] cool trick with signatures in Outlook


Yes.  No problem.  But I know I’ve had your frustration, I just don’t know what changed for me.  I was just pushed an office update here at work last week
to Microsoft Outlook Subscription Version 16.0.11929.20776

On Behalf Of Richard Turner
Sent: Wednesday, June 3, 2020 2:41 PM
Subject: Re: [External] cool trick with signatures in Outlook

OK, so you opened that edit box and edited an existing signature in that edit box without any issues?

On my Work machine, running Jaws 2020, Windows 10 Pro, and Outlook 2016, that edit box does not read at all with Jaws or Narrator.  NVDA will read the
first line and that is it.

With sighted help, I can do what you said and write it in Word, then paste it in, but the sighted person has to delete the text of that one is there.

I could I suppose have created an  entirely new signature, but that was not what I neded for work.

Very interesting.


"There's a nap for that." - an anonymous cat in a window in Portland, Oregon.

On Behalf Of Van Lant, Robin via
Sent: Wednesday, June 3, 2020 1:21 PM
Subject: Re: [External] cool trick with signatures in Outlook


I just tweaked one of my existing signatures without issue.  I find it most straight forward to shift tab past the Cancel and OK buttons to the edit field.
This is what JAWS tells me when I do that:

OK Button‑
Edit signature

Alt Tl
Signatures and Stationery

So, it’s a bit verbose as it lands in that edit field, which is the first shift tab after the OK button.  I typically type and format the signature as
I want it in Word or in the email body, then cut and paste it into the edit box. 

The list of signatures you have created seems to be the found as a list with one tab from when the dialog opens.  There is a lot of clutter between this
list and the edit box, which is why shift tabbing  works best.  H



On Behalf Of Richard Turner
Sent: Wednesday, June 3, 2020 1:26 PM
Subject: Re: [External] cool trick with signatures in Outlook

Now if the Outlook engineers would only make the edit box for creating your signature accessible ... it isn't as far as I can tell.

Or, do you have a trick for that other than getting someone with eyes that work?


Linus to Charlie Brown: "Worrying won't stop the bad stuff from happening, it just stops you from enjoying the good."

Sent with the iPhone SE 2020

block quote
On Jun 3, 2020, at 12:19 PM, Cook, Steve <
block quote end

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You can also use Alt M and then choose your signature.

Thank You,

Steve Cook, CPM

Assistive Technology Consultant

SC Commission for the Blind

1430 Confederate avenue

Columbia, SC 29201

Office: (803) 898-8788

Cell: (803) 908-3856


SCCB logo

On Behalf Of Van Lant, Robin via
Sent: Wednesday, June 3, 2020 3:16 PM
To: JFW List (
Subject: [External] cool trick with signatures in Outlook

I accidentally discovered a cool trick in Outlook.  If you have more than one type of  email signature, based on the audience of your email, I thought
we  had to go select the one we wanted each time from the Insert Ribbon under signatures.  Here’s the trick, as long as you have a default signature in
any new email you create, you can simply arrow down into that signature text and open the context menu.  The list of your signatures are right there for
you to select from and the whole thing will quickly update.   Sometimes the Outlook developers surprise me with the shortcuts they code.

Using Windows 10, JAWS 2020, Office 365

Robin Van Lant

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