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Please bear in mind that I have no personal experience in dealing
with color-coded spreadsheets but I believe I can get you started
on finding some possible solutions.
First, Excel's Find command, available via the ctrl-F hotkey,
contains an Options button within this dialog. When you activate
this button you will be in another dialog. From this dialog,
navigate with the tab key and look for the Format button. Once you
activate the Format button you will be in a multi-page dialog box.
One of these tabs is a Font tab. Within the font page is a color
picker, where you can specify a specific color that you're looking
for. Once you perform a color search it is likely that activating
the Find Next command, which is probably f3, will search for the
next cell containing the color you previously searched for. Along
with that you could also use the Speech and Sounds Manager, found
within Settings Center, to set JAWS to behave in a certain way
when you move to a cell containing a specific color. As an
example, it should be possible to tell JAWS to play a certain
sound when you move into a cell containing red text or you could
have JAWS identify that color by speaking its name when it gains
focus. You can even tell JAWS to read text in a specific color in
a different voice. For red text you could set JAWS to read it with
a lower pitch voice, as an example. The instructions in how to do
this would be in the JAWS help system and you have many options
from which to choose. I wish that JAWS would have keystrokes where
you could bring up a list of cells with specific color attributes,
such as all cells with red text. I don't believe that this
capability exists with the current set of Excel scripts. I think
this is something which FS should add and it might be worth
writing to suggestions@... to ask them to add
this. It could likely be done with scripting.
I hope this helps.
Blindness Assistive Technology Specialist
JAWS Certified, 2019
On 2/13/2020 4:24 PM, Van Lant, Robin
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Using JAWS 2019 with Office 365 and Windows
I seem to be working with more people,
including my new manager, who really like color coding in
Excel. I totally get it, as I can clearly understand how this
visually makes looking at a large spreadsheet file easier,
especially on calendar or schedule files. The first project I
had for my new manager was to take a color coded calendar she
had from last summer and update it for this year, color coding
each event based on whether I was able to secure the necessary
room reservation. My approach in this case was to hunt for
color coded cells, and copy the color into a place off to the
side, then clear all the colors and then paste the colors back
in to new cells as I made the room reservations. This is just
Hear my question with the lens of someone
who is losing more usable vision and adjusting to new
leadership in my role. I’m feeling a bit insecure about my
abilities and am wondering if there are any tips from others
who share spreadsheet files with sighted colleagues on
managing colors and/or fancier layouts. I’m intimidated by
these large files my new manager is sending. I’ve typically
been the one creating the spreadsheet, so I could lay it out
in my own way, but I’m taking on new job duties and inheriting
files with lots of data that is just just a simple grid.
I guess I just need to hear of there are
any tips or empathy out there.
Robin Van Lant, Sr. Program Manager,
Strategy & Performance Management
Key Equipment Finance | 720-304-1060 |
127 Public Square, Cleveland, OH 44114
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