moderated Controlling your e-mail traffic from Groups.io


 
Edited

Please forgive this duplicate post, but it's not really a duplicate.  Somehow the list numbering was screwed up in the copy and paste from MS-Word into the Groups.io compose window.  I have corrected that so that what appears here has the correct numbering for all steps in this message and matches the original source material.

What follows can be downloaded in MS-Word format for saving by clicking on:  Controlling_Email_You_Receive_From_Groups.io.docx
If you do so you should be presented with a Windows Save dialog so you can put the file wherever you want it on your own machine for future reference.
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[Last Update:  5/26/2018]

 

If you have never used the groups.io website, you will need to follow the instructions just below to get a password so that you can log in to the site.  Otherwise jump straight on to the section, Advanced Preferences for Your Group Subscription, for the preferences that give you precise control over the messages you’ll receive from groups.io, and in what format, afterward review the section, Groups.io Message Reply and Other Options Sent In Individual Messages and Digests.   Note:  the easiest way to log out of the Groups.io web interface is simply to enter https://groups.io/logout in the address box of your browser and then navigate to that page.  You don’t need to locate the link showing your name, activating it to get the drop down menu, then choosing log out from that menu.

 

Getting a Password to Log in to the Groups.io Website

If you’ve subscribed via e-mail you have a Groups.io login id, your e-mail address, but you’ve never been assigned a password for the website.  To get one:

1.  In your web browser, go to the Groups.io main site login page:  https://groups.io/login

2.  Find the “Forgot your password?” link and activate it.

3.  A page with a single edit box, e-mail address will open.  Enter your e-mail address in it.

4. Navigate to the one and only button on the page, “Email Link to Log In,” and activate it.

5. Watch your e-mail, including your spam/junk box, for a message from Groups.io that will contain a link you need to activate that takes you to your Groups.io profile page where you set your password.  This is the password you’ll use to log in to any Groups.io group webpage where you wish to do something, such as changing your preferences, that requires you to be logged in to do.  You are, at this stage, actually logged in.

 

 

 

 

Advanced Preferences for Your Group Subscription

Adapted for Screen Reader Users by Timothy Wynn

 

These preferences allow you to get very precise control over what messages you will receive in e-mail from groups.io and the format in which you’ll receive them.  You can significantly decrease the amount of e-mail you receive from high-traffic groups while also being able to decide what's important enough to keep an eye on.

Once you get to the main Groups.io webpage, https://groups.io, you will need to navigate to the "Log In" (two words) link and activate it. Once you've entered your username, which is the e-mail address you've used to subscribe to the group(s) you routinely read, and password, activate the "Log In" button and you will be taken to the "Your Subscriptions" page.

  1. If your browser window is not already maximized, do so now (keyboard shortcut is Alt+Space, then X or Windows+Up-arrow).
    1. If the page is restored or minimized, then at the top of the page you'll see a button labeled "Toggle navigation", followed by a link with a graphic labeled "groups.io". This version of the interface will not allow you to edit any of the subscription preferences as far as I can tell.
    2. If the page is maximized, then the top of the page should have a link with a graphic labeled "groups.io", followed by a link labeled "Your Groups".
  2. Use your screen reader's table navigation commands to move to the first table found on this page. The columns should read "Group", "# Members", "Latest Message", and "Delivery". Move to the row for the group for which you wish to set up your advanced preferences, navigate over to the Delivery column, and activate the link found there.  This will bring up the Subscription page which contains the advanced email preferences.  You will have to start back at this step for each group for which you wish to set up the advanced mail preferences.
  3. Just so you're aware these are on the Subscription page, there is a radio button cluster for the Email Delivery options: All Messages, Full Featured Digest, Plain Digest, Daily Summary, Special Notices Only, No email. This is immediately followed by two checkboxes related to using a signature: Use signature for web posting and Use signature for e-mail posting. These are followed by the signature edit box, should you wish to set up a signature that goes on to all your messages if you check one of the previously mentioned checkboxes.
  4. Use your screen reader quick navigation command to find and activate the "Advanced Preferences" heading level 3 link.
  5. There are three major sections to the advanced preferences:
    1. Message Selection. There are two radio buttons: All Messages and Following Only. If the first is selected then every message sent to the group will be sent to you in the format you selected for e-mail delivery. If you select Following Only then the only messages you will receive are messages you've chosen to follow. There is a checkbox associated with "Following Only," "First Message Also." If this checkbox is checked it serves as a selective override such that the first message in any new topic is sent to you so that you can see it and elect to follow it with the link at the end of the message if you wish to keep monitoring this topic.
    2. Replies. There is a checkbox, "Auto follow replies," which will make any topic that you start yourself, or any topic in which you reply to a message, followed. This checkbox is generally only used if you have elected to use the "Following Only" feature for message selection.
    3. Max Attachment Size (only for groups that allow attachments). This is followed by a dropdown box that allows you to choose from four different maximum sizes for attachments to be delivered to you via e-mail. The default is unlimited size. If you're using an internet service with data caps you may wish to change this. If you choose the zero option it means that all attachments will be stripped before a message is sent to you.
  6. Find the "Save" button and activate it to save these settings.

As you can see, if you choose a setup where you have elected to get messages with the "Following Only" option combined with the "First message also" checkbox this will greatly decrease the flow of e-mail you receive while allowing you to decide for each topic whether you wish to follow it to receive further messages or not. If you do nothing then you will not receive any additional messages for that particular topic unless you hit the link to follow it at the end of the message or reply to it, if the "auto follow replies" option was checked.


 

Groups.io Message Reply and Other Options Sent In Individual Messages and Digests

At the end of each individual  message is this collection of links:

1.       View/Reply Online followed by the Groups.io message number assigned to that message.

2.       Reply to Group (which you’ll probably never use since a straight e-mail Reply does the same thing)

3.      Reply to Sender.  This is how to send a private message to the person who sent the message you’re currently reading.  Activating this link will fire up a new message in your e-mail client of choice, including web based ones if you have that set up, and will put the e-mail address of the digest snippet’s sender in the “To:” field and put “Private:” followed by the actual topic’s “Subject” line after it. 

4.      Mute this Topic.   If you wish to stop receiving any further messages related to this topic, whether in the digest or as individual messages if you switch to that mode, activate this link. 

5.      New Topic (which you’ll probably never use because it throws you into the web interface for the group to compose a new message for a new topic.  Most will do this just by e-mailing the group posting address.

6.      A number of additional links related to the specific group, which can vary somewhat by group.

7.      A fixed collection of links:

a.      Change Your Subscription – which will take you to the Groups.io page where you can change your basic subscription options or tweak the advanced options for message delivery that I’ve written about separately.

b.      Group Home – which will take you to the Groups.io home page for the group this message originated from.

c.       Contact group owner -  uses the mailto command to cause a new, blank e-mail message to be created with the group owner address of the group already filled in.

d.      Terms of Service

e.      Unsubscribe from this Group – which throws you into the Groups.io web interface for unsubscribing from the group where this message originated.

At the end of each digest message is a collection of links:

1.       View/Reply Online followed by a count of messages in that topic already.

2.       Reply to Group (which you’ll probably never use since a straight e-mail Reply does the same thing)

3.      Reply to Sender.  This is how to send a private message to the person who sent the message in question to the group.  Activating this link will fire up a new message in your e-mail client of choice, including web based ones if you have that set up, and will put the e-mail address of the digest snippet’s sender in the “To:” field and put “Private:” followed by the actual topic’s “Subject” line after it. 

4.      Mute this Topic.   If you wish to stop receiving any further messages related to this topic, whether in the digest or as individual messages if you switch to that mode, activate this link. 

5.      Top ^, which shoots you back to the top of the e-mail message.

6.      New Topic (which you’ll probably never use because it throws you into the web interface for the group to compose a new message for a new topic.  Most will do this just by e-mailing the group posting address).

 


 

Groups.io Email Delivery & Other Control Commands That Can Be Issued by Sending an Email Message

You can send a blank email to the following email addresses (substituting your group name for GROUPNAME):

GROUPNAME+help@groups.io

To receive an automated help email containing a list of these commands plus additional information

GROUPNAME+subscribe@groups.io

To join a group

GROUPNAME+unsubscribe@groups.io

To unsubscribe from a group

GROUPNAME+owner@groups.io

To contact the owners of a group

GROUPNAME+digest@groups.io

To receive plain digests instead of individual messages

GROUPNAME+fulldigest@groups.io

To receive full featured digests instead of individual messages

GROUPNAME+summary@groups.io

To receive a daily summary instead of individual messages

GROUPNAME+single@groups.io

To receive individual messages instead of digests or a summary

GROUPNAME+special@groups.io

To only receive special messages

GROUPNAME+nomail@groups.io

To stop receiving messages via email (you may still read messages on the Web)

 

 

GROUPNAMEs include, but are by no means limited to:

            win10 for the Windows 10 for Screen Reader Users Group

            jfw       for the JAWS for Windows Support Group

            nvda    for the NVDA Screen Reader Users Group

            blindtech        for the blind technology discussion group

 

Join main@jfw.groups.io to automatically receive all group messages.