Re: track changes, is there only one way to pull up a list of changes in a document?

Cynthia Bruce

This is a really helpful set of instructions. Sadly, I tried using the windows key and ', and I get the same message when I select revisions. It says there are no revisions in the document - UGH

-----Original Message-----
From: [] On Behalf Of Kimber Gardner
Sent: October 26, 2016 8:40 AM
Subject: Re: track changes, is there only one way to pull up a list of changes in a document?


I'm pasting in the text of a post I saved from another list regarding the use of track changes. I hope it's helpful.

Here are a few things you might be able to use. I had some notes that I created some time ago that I am pasting below.


Turn tracking on by using CTRL+shift+E. If using insert+v to bring up JAWS verbosity, press the letter T until the track changes choice is found. Use spacebar to cycle between the choices JAWS gives for what is spoken when revisions are found and then press enter key to accept a choice. Choices include type, type and author, type, author and date, as well as others.

You can use Windows key with semicolon in Word 2010 to bring up a virtual window with options for viewing comments, footnotes, endnotes or revisions.
The virtual window will have links to the comments, revisions, etc. Use enter key on any link to move to the targeted reference. If a change has been made in a document and the document has been saved you can use the Windows key with semicolon and press enter on the revision choice. If you follow the link to a revision you can read the revision. You can then use the application key and the accept and reject revision choices will be present. Press enter key on the appropriate choice.

You can create a comment using the hotkey CTRL with Alt and M. If that hotkey has been used by you for a different purpose then the New Comment choice is under the review tab. You can list all comments in the document by using CTRL with Shift and apostrophe. This will list all reviewer's comments and you can arrow to the one you want to move to and press enter key. Alt with Shift and apostrophe will read a comment at the cursor position. You can list the comments and move to one and then delete either that one or all in the document by choosing the review tab and tabbing to the delete menu, which contains those choices.

You can also use Windows key with semicolon and use the Footnote choice to move to a footnote. Focus will go into the footnote pane but you can use shift with function key 5 to move to your previous position in the document.

If you do any coauthoring you can set the status bar to show such things as "number of authors editing", "track changes", and "document updates available."

When you move to a revision the contextual menu accessed by using the
application key gives choices for accepting or rejecting the revision. If
you use the Accept and Reject options frequently for revisions, you might want to consider setting those options to hotkeys. The following steps can be followed to set a hotkey for the "accept and move to next" action found on the lower part of the ribbon under the review tab.

1. Press Alt followed by R followed by A to move focus to the Accept and Move to Next option.
2. Press the Application key or Shift+f10. (Right click with the mouse).
3. Use up arrow key a couple times and press enter key on the "Customize the Ribbon" menu item.
4. Use tab key a couple of times to a list of commands and make sure that the selected command is "Accept and Move to Next."
5. Use tab key one more time to move to the Customize button and use the spacebar.
6. In the category list make sure you select the Review option. Press R in the list of categories until that option is selected.
7. Use tab key to the Commands list box.
8. The first three options in the list have to do with accepting changes.
Use up or down arrow key to select the one you want to use with a hotkey.
9. Use tab key one time to find out if there is a current key combination applied to the command. If not, use tab key again to the edit box for the new hotkey.
10. Type in the hotkey combination. You might consider using Alt+CTRL+Shift+A. Be sure to actually use the hotkey when entering what you want to use in the edit box. In other words, hold down all three modifier keys, press A and then release all keys.
11. Use tab key one more time and choose if you want to use this key combination in the normal template so it will be available in all new documents based on the normal template. Arrow down one time in the Save In combo box if you want your changes to only be for the current document.
12. Use tab key and find the Assign button. Use spacebar on that button.
The new hotkey combination should appear in the list of currently assigned keys. I have found that it sometimes takes a few seconds before showing in the list.
13. Use tab key to the Close button and use spacebar.
14. Use tab key to the OK button and use spacebar.

On 10/26/16, George B <> wrote:
There is a spot in the ribbons where you need to turn track changes on
for them to be reconised.

I will look for you when I have some time

From: [] On Behalf Of
Cynthia Bruce
Sent: October 26, 2016 04:28
Subject: track changes, is there only one way to pull up a list of
changes in a document?

Good Morning All,

I just received a word document (Word 2010) from my supervisor, and
she used track changes rather extensively. As I read through with JAWS
(using JAWS 14), the only way of detecting specific revisions on any
line is to arrow through letter by letter on every line – hardly
efficient. I usually pull up a list of the changes in the document
using insert+shift+r…usually that is very helpful. When I do that in
this document, I receive a message that there are no revisions in the
document, but I know there are – I hear revision when I read specific
lines. So, any suggestions? Any and all help appreciated.

Thanks in advance,



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