Re: backing up e-mail
Karen Reynolds <reynolds-karen@...>
What is a pst file?toggle quoted messageShow quoted text
From: email@example.com [mailto:firstname.lastname@example.org] On Behalf Of david
Sent: Friday, September 30, 2016 7:49 AM
Subject: Re: backing up e-mail
Outlook 2013 and 2016: Export Outlook items to a .pst file
1. At the top of your Outlook ribbon, choose File.
Using jaws, alt+f=file,
2. Choose Open & Export > Import/Export.
Using jaws, down-arrow, or, press the letter "o"
Choose Open & Export, and then choose Import/Export.
3. Choose Export to a file.
Choose Export to a file.
4. Click Outlook Data File (.pst), and then click Next.
5. Select the name of the email account to export, Only information for one
account can be exported information at a time.
Make sure that the Include subfolders check box is selected. This way
everything in the account will be exported: Calendar, Contacts, and Inbox.
Choose the email account you want to export.
6. Click Browse to select where to save the Outlook Data File (.pst). Type
a file name, and then click OK to continue.
Note: If you’ve used export before, the previous folder location and file
name appear. Type a different file name before clicking OK.
7. If you are exporting to an existing Outlook Data File (.pst), under
Options, specify what to do when exporting items that already exist in the
8. Click Finish.
9. Outlook begins the export immediately unless a new Outlook Data File
(.pst) is created or a password-protected file is used.
Note, the next steps are optional,
Not necessary to use a password.
• If you’re creating an Outlook Data File (.pst), an optional password can
help protect the file. When the Create Outlook Data File dialog box appears,
type the password in the Password and Verify Password boxes, and then click
OK. In the Outlook Data File Password dialog box, type the password, and
then click OK.
• If you’re exporting to an existing Outlook Data File (.pst) that is
password protected, in the Outlook Data File Password dialog box, type the
password, and then click OK.
Now that your Outlook data is in a .pst file, it's portable. For example,
you can save the .pst file to OneDrive, and then download it to your new
Or you can save it to a usb flash drive, external drive, etc. plug the drive
into your new computer, and then import your email, contacts, and calendar
From: email@example.com [mailto:firstname.lastname@example.org] On Behalf Of thomas
Sent: Friday, September 30, 2016 2:06 AM
Subject: backing up e-mail
Could someone tell me how to back up e-mail to a external hard drive.