Re: Google drive/docs


David Moore
 

Hi,
Here are some good short cut key commands for Google docs. These will really get you going. Here they are.
Google Drive commands first.
Go To Keys And Other Useful Commands
 
Google Drive provides shortcut keys which make navigation within the Drive interface quicker and more convenient. These commands will only work if the
virtual pc cursor is turned off. The shortcut keys (Go To keys) are composed of two-key sequences beginning with G followed by a second letter. A few other
shortcut commands use only one letter to navigate to a specific menu item within the Google Toolbar or the Drive Toolbar.
 
Summary: This table includes all of the Google Drive Go To Commands and some other useful navigation commands. The first column contains the description
of the navigation action, the second column contains the command keystroke.
table with 3 columns and 15 rows
Description |    Command | 
Go To Navigation Pane | GN or GF | 
Go To Items View (Files list) | GL | 
Change File List area between grid view and list view | V | 
Go To Details/Activity Pane | GD | 
Go To Upload Status | GU | 
Go To Download Status | GA | 
Go To Top Of Page | GT | 
Go to Toolbar | GR | 
Move Between Items In The Toolbar | TAB and SHIFT+TAB | 
Go Up One Folder In The Path | GP | 
Go to Settings Menu in the Toolbar | T | 
Go to the New menu in the Toolbar | C |  | 
Go to Search area | / | 
Go To Action menu | A |
table end
 
Google Docs Environment
 
Remember that the web interface within a Google Docs document consists of several Areas. The primary area is the Edit area. You can create, edit and read
text in this area. Other areas include:
 
list of 4 items
• Applications menu
• Top Toolbar
• Main Toolbar
• Context Sensitive Menu
list end
 
You can read through the text of your document in the Edit area using standard JAWS and Windows reading commands. You will navigate to other parts of the
Google Docs interface using shortcut keys. Remember, if you ever forget a key combination, you can open a list of keyboard shortcuts within Google Docs
by pressing
CTRL+/. Along with a list of shortcuts, the dialog contains a link to view all Google Docs shortcuts in the Help Center. To close the dialog, press ESCAPE.
 
Editing Text
 
You can easily turn text attributes on and off using Google Doc's built-in shortcuts. These work in a manner very similar to those many of us are used
to using in Microsoft Word.
 
Selecting Text, Bold, Underline and Italics commands
 
As an example of how you might select text and apply text attributes, let's select some text and change it from normal to a bolded font.
 
list of 4 items
1 Type a few lines of text into a Google Docs document.
2 Place the cursor on a line of text and press HOME to be certain that your cursor is located at the beginning of the line of text.
3 Press SHIFT+END to select the entire line of text.
4 Press CTRL+B to change the text to a bold font.
list end
 
You can also simply press CTRL+B and begin entering text into your document. The text will be bolded. To discontinue applying the Bold attribute, press
CTRL+B
again.
 
To select words in the text and underline them:
 
list of 3 items
1 Place the cursor at the beginning of the word, or string of words which you would like to italicize.
2 Press CTRL+RIGHT ARROW until the word, or all of the words in the desired text string are selected.
3 Press CTRL+I to italicize the selected text.
list end
 
You can also simply press CTRL+I and begin entering text into your document. The text will be italicized. To discontinue applying the Italic attribute,
press CTRL+I
again.
 
Underlining words or strings of text follows the same basic steps as it did for italicizing text:
 
list of 3 items
1 Place the cursor at the beginning of the word or words which you wish to underline.
2 Press CTRL+RIGHT ARROW until the word or words you wish to underline are all selected.
3 Press CTRL+U to apply the underline attribute to the selected text.
list end
 
Remember, you can also use SHIFT+LEFT ARROW or SHIFT+RIGHT ARROW to select or deselect characters in the same way you use CTRL+LEFT ARROW or
CTRL+RIGHT ARROW to select or deselect words. For example: you may wish to underline only a few letters in a word, so, you might position the cursor at
the beginning of the word and arrow to the first letter in the word which you wish to underline. You could then press and hold the
SHIFT key down and begin pressing the
RIGHT ARROW key until the desired letters are selected. You could then issue the underline command to change the attribute of those characters so that
they are underlined.
 
You can also press CTRL+U and begin entering text into your document. As is the case with the Bold and Italics attributes, the text will be underlined.
To discontinue underlining the text, press
CTRL+U again.
 
Creating Headings
 
It is very easy to apply heading styles to a line of text, or create headings as you enter text.
To create a new heading as you enter text:
 
list of 4 items
1 Place the cursor on a blank line within the document.
2 Press CTRL+ALT and the number of the heading level which you wish to create, using the numbers from 1 through 6.
for example: to create a heading at level 1, you would press CTRL+ALT+1.
3 Enter the text you wish to include in the heading.
4 Press ENTER to go to a new line and cause the heading attribute to be discontinued.
list end
 
If you wish to make already existing text into a heading:
 
list of 2 items
1 Place your cursor on the line of text you wish to turn into a heading.
2 Press ctrl+alt+1 TO APPLY THE HEADING LEVEL 1 STYLE TO THE TEXT.
list end
 
To remove a formatting style from selected text, press CTRL+ALT+0
 
Justifying Text
 
Justifying text is done using the same techniques we have already explored. To set left justified text, press CTRL+SHIFT+L. After pressing this command,
the text you enter will be left justified. To Center text you can either press
CRL+SHIFT+E and begin entering text, or you can select text which you wish to be centered, such as a heading or a title, and press
CTRL+SHIFT+E. If you wish to have text right justified, use the CTRL+SHIFT+R command and begin entering text.
 
Remember, these and many other editing and formatting options are available in the Google Docs menus. Refer back to Lesson One for more information about
navigating the menus. Also, refer to the shortcut key help within Google Docs for specific shortcut commands.
 
Downloading Your Google Document in another Format
 
It can be very useful to download your Google Docs Document onto your hard drive in a format other than google Docs. This may be especially true if you
are mostly concerned with reading documents shared with you via Google Docs. You can download your currently open document in a number of formats or even
open the document immediately in Microsoft Word for instant viewing as a "read-only" document.
 
Downloading a Document into Microsoft Word Format
list of 10 items
1 Press ALT+SHIFT+F from within the open document to move to the files menu.
2 Arrow down to the "Download As" submenu.
3 Press RIGHT ARROW to open the submenu.
The available formats include :
list of 6 items nesting level 1
◦ Microsoft Word (.docx)
◦ OpenDocument format (.odt)
◦ Rich Text Format (.rtf)
◦ PDF Document (.pdf)
◦ Plain Text (.txt)
◦ Web Page (.html, zipped)
list end nesting level 1
4 Use the UP or DOWN arrow keys to select the format in which you wish to download the file.
5 Press ENTER
6 Press ALT+N to view the Toolbar notification.
7 Use TAB to move to the action you wish to take.
8 Tab to the "Save" split button if you wish to save the document to your hard drive
9 Press DOWN ARROW to select "Save As" and press ENTER.
10 Use the Save As dialog to download the document to a folder of your choice.
list end
 
Notice that the first action available to you after pressing ALT+N is to open the document. Pressing ENTER on this option will immediately open the document
in Microsoft Word. You can then read the document, and, if you wish, use Word's own Save As function to save a copy of the document.
 
Adding a Comment to a Document
 
If you are collaborating on a document, you may wish to add a question, comment or a note about the document content. These comments can be viewed by everybody
working on the document and responses and changes can be made accordingly. Google Docs lets you read through all of the comments as a thread, so you will
be able to view and respond to this running dialog as work on the document proceeds.
To add a comment to a document:
 
list of 6 items
1 Move your cursor to the line containing the text about which you wish to comment.
2 Select the text to which you are referring in your comment. If you don't select the text, the first word in the line on which your cursor is located
will appear as the "Selected text" in the comment.
3 Press CTRL+ALT+M
4 The comment dialog opens and focus is placed in an edit field where you can type your comment.
5 After entering the text of your comment, press TAB to navigate to the Comment button.
6 Press ENTER to post your comment.
list end
 
Reading Comments Within a Document
 
There are two ways to read comments. The first method is to press CTRL+ALT+N followed by C to move through the document from one comment to the next, however,
this command does not currently work with JAWS.
The second way to view comments is by reading through the Comments Discussion dialog. This dialog contains all comments, listed in order from the beginning
to the end of the document. The virtual cursor must be turned on to view this dialog. If the dialog opens and you can't read the contents, press
INSERT+Z to enable the virtual cursor.
 
list of 3 items
1 Press CTRL+ALT+SHIFT+A to open the Comments discussion dialog.
2 Use the DOWN ARROW to read through the comments.
3 Press SPACE to activate the action buttons.
list end
 
Real time Collaboration
 
When you and others are working on a document at the same time, JAWS should announce when a new collaborator joins the group. You can see who is currently
working on the document by doing the following:
 
list of 4 items
1 Press ALT+SHIFT+F to open the File menu.
2 Press SHIFT+TAB to move to the collaborators' names.
3 You will be presented with a list of all current collaborators.
4 Press ENTER on the person's name to move to the location in the document where the person is currently editing.
list end
 
Renaming a Google Docs File in Google Drive
 
We will perform this task from within Google Drive. You must be in the Files List area in order to rename a document.
To rename a Google Docs document:
 
list of 6 items
1 Use the UP ARROW or DOWN ARROW keys to select the file you wish to rename.
2 Press A to go to the Action menu.
3 Press DOWN ARROW until you reach "Rename." and press ENTER to activate the item.
4 A dialog opens and you may enter the new file name for your document.
5 The current file name is displayed in the edit field, however, when you begin to type the new name, the old name is overwritten.
6 Press TAB to move to the OK button and press ENTER to complete the rename process.
list end
 
Removing a File From Google Drive
list of 4 items
1 Select the file to be removed from the Files list.
2 Press A to open the Action menu.
3 Arrow to Remove (since it is the last item on the list, it will be quickest to use the UP ARROW key).
4 Press Enter.
list end
 
If you decide you didn't want to remove the file, you can press CTRL+Z to "undo" the removal.
 
Viewing Files Shared With You
 
You must change what is displayed in the Items area of Google Drive to view files which others have shared with you.
Press GN to go to the Navigation area. This list allows you to change what is displayed in the Items area depending upon the category of file you select.
Arrow down to "Shared With Me" and press
ENTER. Focus will return to the Items Area and only files which others have shared with you will be visible.
If you want the files which appear in the "Shared With Me" list to appear in your regular Files area, you will have to add them to your Google drive. This
task is performed from within the Action menu.
 
list of 6 items
1 After selecting the shared file you wish to add to your Google drive, press a to move focus to the Action menu.
2 Press DOWN ARROW until you select "Add to My Drive."
3 Press ENTER
4 A dialog opens.
The elements included in the dialog are:
list of 5 items nesting level 1
◦ A list of any "child" folders which your Google Drive may contain.
Use this list to select a sub-folder to which to add the shared file.
◦ A "Create folder button, which allows you to create a child folder.
◦ A Cancel button.
◦ A Move button.
◦ A Close button.
list end nesting level 1
5 If you wish, select a child folder, then press TAB. until you reach the Move button.
6 Press ENTER to add the file.
list end
 
If you press ENTER on the "Add star" item in the Actions area the document will be highlighted, or flagged with a star, setting it apart from other documents.
If you press
GN to go to the Navigation area, where you select the file category to be viewed, you will find that starred files is one of the selections, along with
"My Drive," "Shared with me," "Google Photos," "Recent" and "Trash."
 
Press GN to go to the Navigation area and select "My Drive," the first item in the list, and press ENTER. The list of files in your Google Drive folder
appears and, if you just added a file to it, the newly added file will appear in the files list.

Sent: Thursday, December 31, 2015 10:23 AM
Subject: Re: Google drive/docs
 
David, could you post a list of keyboard shortcuts that work with Google docs ?

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