Re: Outlook 2003 change email sort order?

Steve Griffiths

Hi Paul,

The following might be more detail than you want, but I wrote some notes on this topic in 2006 when I worked for RNIB. They assume JAWS 6 or 8.

1. Sorting by the Arrange By submenu of the View menu

The items in the Arrange By submenu change according to the type of folder you are in, and the view you have for that folder.

For Mail folders using the default view, the first thirteen items in the Arrange By submenu offer different criteria by which the current folder can be sorted. For Calendar, Contact and Notes folders using the default view, there are no options in the Arrange By submenu for sorting items.

Most of the criteria for Mail and Tasks folders are self-explanatory, but a few points are worth making:
* Not all the criteria necessarily refer to fields which are on screen.
* The Conversation and Subject options both arrange messages according to their Subject, but Conversation groups the messages and only shows the latest message.
* The Folder option is only available in search folders, where items from more than one folder may appear.
* The Email account is not very useful within RNIB, because each member of staff has only one email account.
* You can use the Arrange By submenu to check how the folder is currently sorted; the relevant heading will be reported as "checked".

The benefit of this method of sorting messages is its ease. A downside is that you can only choose from one of the predefined options - you cannot choose, for instance, to have the messages listed with the latest message at the bottom of the list, only at the top.

2. Sorting by column headings with the JAWS cursor

The second way to sort messages makes use of the field headings that appear above the list of messages. Some of the field headings are text and some are icons. A mouse user can click on one of these headings to sort the messages by that field, and click a second time on the heading to reverse the sort order. A keyboard user can use the JAWS cursor to accomplish the same effect, but only on field headings that are text, which in the Inbox means the From, Subject and Received field headings.

The steps required for this are: move to the first message in the list, which will be directly underneath the column headings. Then route the JAWS cursor to the PC cursor and move up a line, find the heading you want to sort by and click it. The keystrokes for this are as follows:
Home - to move to the first message in the list.
UpArrow to move up a line - if the folder is grouped, there is an extra line above the first message. If the folder isn't grouped, this keystroke does nothing.
Insert + NumPad Minus - to route the JAWS to the PC cursor.
UpArrow to move up a line; this should put the JAWS cursor on the column headings.
Insert + RightArrow and Insert + LeftArrow to check which heading you are on and to move to the one you want to sort the folder by.
NumPad slash - perform a left mouse click with the JAWS cursor on the column heading with focus.
NumPad Plus - to switch back to the PC cursor.

You should now find that the messages are listed according to the column heading you clicked on.

The JAWS Find feature can be used to search for field headings that consist of text, i.e. the From, Subject and Received fields. Here are the keystrokes needed:
Control + Insert + F - starts the JAWS Find dialogue.
Type in the text of the field heading you are interested in.
Tab to the Direction radio button.
DownArrow to change it to "reverse".
Enter - to start the search. The JAWS cursor will find the field header and take focus.
NumPad slash - performs a left mouse click on the field header.
NumPad Plus - to switch back to the PC cursor.

Accessing the field headers that are icons is not so easy. Starting with the JAWS cursor on the From field header, press LeftArrow repeatedly to move to the attachment field, the message type field and the importance field. It is still possible to do a left mouse click to sort by these fields, but JAWS gives no feedback on any of the headers. As far as I know, it is not possible to alter these field headers to anything other than an icon.

Hope that helps,
Steve Griffiths
Senior Assistive Technology Assistant
Working from home in Lancaster
E: steve.griffiths@...
T: 0746 871 1921

-----Original Message-----
From: Jfw [mailto:jfw-bounces@...] On Behalf Of Paul Martz via Jfw
Sent: 23 September 2015 22:10
To: 'The Jaws for Windows support list.' <jfw@...>
Cc: Paul Martz <skewmatrix@...>
Subject: RE: Outlook 2003 change email sort order?

Thanks, Kimber. I was hoping for some slick hotkey that would take me to the column header controls. I know I can do that in "add or remove programs", for example (allows me to sort installed programs either by name or by install date). Not sure why all list view controls don't work the same.

-----Original Message-----
From: Jfw [mailto:jfw-bounces@...] On Behalf Of Kimber
Gardner via Jfw
Sent: Wednesday, September 23, 2015 11:54 AM
To: The Jaws for Windows support list.
Cc: Kimber Gardner
Subject: Re: Outlook 2003 change email sort order?

I haven't had outlook 2003 for a while now and I'm a bit fuzzy, but I
say look around under the view menu. I'm pretty sure you can change
the view/sorting under there.


On 9/23/15, Paul Martz via Jfw <jfw@...> wrote:
Does anyone know an easy way to change the email sort order in
Outlook 2003?

The list view of emails has headers for each column, and a sighted
user can just click on the column header to sort by that column. But
I can't find an accessible way to get to those column headers in JAWS.

Using the current version of JAWS16. Thanks for any help.

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