Re: JAWS Keystrokes for Excel
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(Click here to go back to Microsoft Excel Shortcuts on shortcutworld.com)
Excel 2010 Shortcuts1. Navigate Inside Worksheets Shortcut Description
arrow keys Move one cell up, down, left, or right in a worksheet.
page down / page up Move one screen down / one screen up in a worksheet.
alt+page down/ alt+page up Move one screen to the right / to the left in a
tab / shift+tab Move one cell to the right / to the left in a worksheet.
ctrl+arrow keys Move to the edge of next data region (cells that contains
home Move to the beginning of a row in a worksheet.
ctrl+home Move to the beginning of a worksheet.
ctrl+end Move to the last cell with content on a worksheet.
ctrl+f Display the Find and Replace dialog box (with Find selected).
ctrl+h Display the Find and Replace dialog box (with Replace selected).
shift+f4 Repeat last find.
ctrl+g (or f5) Display the 'Go To' dialog box.
ctrl+arrow left / ctrl+arrow right Inside a cell: Move one word to the left
/ to the right.
home /end Inside a cell: Move to the beginning / to the end of a cell entry.
alt+arrow down Display the AutoComplete list e.g. in cell with dropdowns or
end Turn 'End' mode on. In End mode, press arrow keys to move to the next
nonblank cell in the same column or row as the active cell. From here use
arrow keys to move by blocks of data, home to move to last cell, or enter to
move to the last cell to the right.
2. Work with Data Selections Select Cells Shortcut Description
shift+spacebar Select the entire row.
ctrl+spacebar Select the entire column.
ctrl+shift+* (asterisk) Select the current region around the active cell.
ctrl+a (or ctrl+shift+spacebar) Select the entire worksheet or the
data-containing area. Pressing ctrl+a a second time then selects entire
ctrl+shift+page up Select the current and previous sheet in a workbook.
ctrl+shift+o Select all cells with comments.
shift+arrow keys Extend the selection by one cell.
ctrl+shift+arrow key Extend the selection to the last cell with content in
row or column.
shift+page down / shift+page up Extend the selection down one screen /up one
shift+home Extend the selection to the beginning of the row.
ctrl+shift+home Extend the selection to the beginning of the worksheet.
ctrl+shift+end Extend the selection to the last used cell on the worksheet
Manage Active Selections Shortcut Description
f8 Turn on extension of selection with arrow keys without having to keep
shift+f8 Add another (adjacent or non-adjacent) range of cells to the
selection. Use arrow keys and shift+arrow keys to add to selection.
shift+backspace Select only the active cell when multiple cells are
ctrl+backspace Show active cell within selection.
ctrl+. (period) Move clockwise to the next corner of the selection.
enter / shift+enter Move active cell down / up in a selection.
tab / shift+tab Move active cell right / left in a selection.
ctrl+alt+arrow right / ctrl+alt+arrow left Move to the right / to the left
between non-adjacent selections (with multiple ranges selected).
esc Cancel Selection.
Select inside cells Shortcut Description
shift+arrow left / shift+arrow right Select or unselect one character to the
left / to the right.
ctrl+shift+arrow left / ctrl+shift+arrow right Select or unselect one word
to the left / to the right.
shift+home / shift+end Select from the insertion point to the beginning / to
the end of the cell.
3. Insert and Edit Data Undo / Redo Shortcuts Shortcut Description
ctrl+z Undo last action (multiple levels).
ctrl+y Redo last action (multiple levels).
Work with Clipboard Shortcut Description
ctrl+c Copy contents of selected cells.
ctrl+x Cut contents of selected cells.
ctrl+v Paste content from clipboard into selected cell.
ctrl+alt+v If data exists in clipboard: Display the Paste Special dialog
ctrl+shift++ If data exists in clipboard: Display the Insert dialog box to
insert blank cells.
Edit Inside Cells Shortcut Description
f2 Edit the active cell with cursor at end of the line.
alt+enter Start a new line in the same cell.
enter Complete a cell entry and move down in the selection. With multiple
cells selected: fill cell range with current cell.
shift+enter Complete a cell entry and move up in the selection.
tab / shift+tab Complete a cell entry and move to the right / to the left in
esc Cancel a cell entry.
backspace Delete the character to the left of the insertion point, or delete
delete Delete the character to the right of the insertion point, or delete
ctrl+delete Delete text to the end of the line.
ctrl+; (semicolon) Insert current date.
ctrl+shift+: (colon) Insert current time.
Edit Active or Selected Cells Shortcut Description
ctrl+d Fill complete cell down (Copy above cell).
ctrl+r Fill complete cell to the right (Copy cell from the left).
ctrl+" Fill cell values down and edit (Copy above cell values).
ctrl+' (apostrophe) Fill cell formulas down and edit (Copy above cell
ctrl+l Insert a table (display Create Table dialog box).
ctrl+- Delete Cell/Row/Column Menu
ctrl+- with row or column selected Delete row / delete column.
ctrl+shift++ Insert Cell/Row/Column Menu
ctrl+shift++ with row or column selected Insert row/ insert column.
shift+f2 Insert / Edit a cell comment.
shift+f10, then m Delete comment.
alt+f1 Create and insert chart with data in current range as embedded Chart
f11 Create and insert chart with data in current range in a separate Chart
ctrl+k Insert a hyperlink.
enter (in a cell with a hyperlink) Activate a hyperlink.
Hide and Show Elements Shortcut Description
ctrl+9 Hide the selected rows.
ctrl+shift+9 Unhide any hidden rows within the selection.
ctrl+0 Hide the selected columns.
ctrl+shift+0 Unhide any hidden columnswithin the selection.
ctrl+` (grave accent) Alternate between displaying cell values and
displaying cell formulas. Accent grave /not a quotation mark.
alt+shift+arrow right Group rows or columns.
alt+shift+arrow left Ungroup rows or columns.
ctrl+6 Alternate between hiding and displaying objects.
ctrl+8 Display or hides the outline symbols.
ctrl+6 Alternate between hiding objects, displaying objects, and displaying
placeholders for objects.
4. Format Data Format Cells Shortcut Description
ctrl+1 Format cells dialog.
ctrl+b (or ctrl+2) Apply or remove bold formatting.
ctrl+i (or ctrl+3) Apply or remove italic formatting.
ctrl+u (or ctrl+4) Apply or remove an underline.
ctrl+5 Apply or remove strikethrough formatting.
ctrl+shift+& Apply the outline border.
ctrl+shift+_ (underscore) Remove outline borders.
ctrl+shift+f Display the Format Cells with Fonts Tab active. Press tab 3x to
get to font-size. Used to be ctrl+shift+p, but that seems just get to the
Font Tab in 2010.
alt+' (apostrophe / single quote) Display the Style dialog box.
Number Formats Shortcut Description
ctrl+shift+$ Apply the Currency format with two decimal places.
ctrl+shift+~ Apply the General number format.
ctrl+shift+% Apply the Percentage format with no decimal places.
ctrl+shift+# Apply the Date format with the day, month, and year.
ctrl+shift+@ Apply the Time format with the hour and minute, and indicate
A.M. or P.M.
ctrl+shift+! Apply the Number format with two decimal places, thousands
separator, and minus sign (-) for negative values.
ctrl+shift+^ Apply the Scientific number format with two decimal places.
5. Formulas and Names Formulas Shortcut Description
= Start a formula.
alt+= Insert the AutoSum formula.
shift+f3 Display the Insert Function dialog box.
ctrl+a Display Formula Window after typing formula name.
ctrl+shift+a Insert Arguments in formula after typing formula name. .
shift+f3 Insert a function into a formula .
ctrl+shift+enter Enter a formula as an array formula.
f4 After typing cell reference (e.g. =E3) makes reference absolute (=$E$4)
f9 Calculate all worksheets in all open workbooks.
shift+f9 Calculate the active worksheet.
ctrl+alt+f9 Calculate all worksheets in all open workbooks, regardless of
whether they have changed since the last calculation.
ctrl+alt+shift+f9 Recheck dependent formulas, and then calculates all cells
in all open workbooks, including cells not marked as needing to be
ctrl+shift+u Toggle expand or collapse formula bar.
ctrl+shift+enter Enter a formula as an array formula.
Names Shortcut Description
ctrl + f3 Define a name or dialog.
ctrl+shift+f3 Create names from row and column labels.
f3 Paste a defined name into a formula.
6. Manage Multipe Worksheets Shortcuts to delete, rename, or move worksheets
are based on the old Excel 2003 menus which still work in Excel 2010.
shift+f11 or alt+shift+f1 Insert a new worksheet in current workbook.
ctrl+page down / ctrl+page up Move to the next / previous worksheet in
shift+ctrl+page down / shift+ctrl+page up Select the current and next
sheet(s) / select and previous sheet(s).
alt+o then h r Rename current worksheet (format, sheet, rename)
alt+e then l Delete current worksheet (Edit, delete)
alt+e then m Move current worksheet (Edit, move)
7. Manage Multiple Workbooks Shortcut Description
f6 / shift+f6 Move to the next pane / previous pane in a workbook that has
ctrl+f4 Close the selected workbook window.
ctrl+n Create a new blank workbook (Excel File)
ctrl+tab / ctrl+shift+tab Move to next / previous workbook window.
alt+spacebar Display the Control menu for Main Excel window.
ctrl+f9 Minimize current workbook window to an icon. Also restores
('un-maximizes') all workbook windows.
ctrl+f10 Maximize or restores the selected workbook window.
ctrl+f7 Move Workbook Windows which are not maximized.
ctrl+f8 Perform size command for workbook windows which are not maximzed.
alt+f4 Close Excel.
8. Various Excel Features Shortcut Description
ctrl+o Open File.
ctrl+s Save the active file with its current file name, location, and file
f12 Display the Save As dialog box.
f10 (or alt) Turn key tips on or off.
ctrl + P Print File (Opens print menu).
f1 Display the Excel Help task pane.
f7 Display the Spelling dialog box.
shift+f7 Display the Thesaurus dialog box.
alt+f8 Display the Macro dialog box.
alt+f11 Open the Visual Basic Editor to create Macros.
9. Work with the Excel Ribbon Shortcut Description
ctrl+f1 Minimize or restore the Ribbon.
alt or f10 Select the active tab of the Ribbon and activate the access keys.
Press either of these keys again to move back to the document and cancel the
access keys. and then arrow left or arrow right
shift+f10 Display the shortcut menu for the selected command.
spacebar or enter Activate the selected command or control in the Ribbon,
Open the selected menu or gallery in the Ribbon..
enter Finish modifying a value in a control in the Ribbon, and move focus
back to the document.
f1 Get help on the selected command or control in the Ribbon. (If no Help
topic is associated with the selected command, the Help table of contents
for that program is shown instead.)
10. Data Forms Shortcut Description
tab / shift+tab Move to the next / previous field which can be edited.
enter / shift+enter Move to the first field in the next / previous record.
page down / page up Move to the same field 10 records forward / back.
ctrl+page down Move to a new record.
ctrl+page up Move to the first record.
home / end Move to the beginning / end of a field.
11. Pivot Tables Shortcut Description
arrow keys Navigate inside Pivot tables.
home / end Select the first / last visible item in the list.
alt+c Move the selected field into the Column area.
alt+d Move the selected field into the Data area.
alt+l Display the PivotTable Field dialog box.
alt+p Move the selected field into the Page area.
alt+r Move the selected field into the Row area.
ctrl+shift+* (asterisk) Select the entire PivotTable report.
arrow keys to select the cell that contains the field, and then alt+arrow
down Display the list for the current field in a PivotTable report.
arrow keys to select the page field in a PivotChart report, and then
alt+arrow down Display the list for the current page field in a PivotChart
enter Display the selected item.
spacebar Select or clear a check box in the list.
ctrl+tabctrl+shift+tab select the PivotTable toolbar.
enter then arrow down / arrow up On a field button: select the area you want
to move the selected field to.
alt+shift+arrow right Group selected PivotTable items.
alt+shift+arrow left Ungroup selected PivotTable items.
12. The Rest Dialog Boxes Shortcut Description
arrow keys Move between options in the active drop-down list box or between
some options in a group of options.
ctrl+tab / ctrl+shift+tab Switch to the next/ previous tab in dialog box.
spacebar In a dialog box: perform the action for the selected button, or
select/clear a check box.
tab / shift+tab Move to the next / previous option.
a ... z Move to an option in a drop-down list box starting with the letter
alt+a ... alt+z Select an option, or select or clear a check box.
alt+arrow down Open the selected drop-down list box.
enter Perform the action assigned to the default command button in the
esc Cancel the command and close the dialog box.
Auto Filter Shortcut Description
alt+arrow down On the field with column head, display the AutoFilter list
for the current column .
arrow down / arrow up Select the next item / previous item in the AutoFilter
alt+arrow up Close the AutoFilter list for the current column.
home / end Select the first item / last item in the AutoFilter list.
enter Filter the list by using the selected item in the AutoFilter list.
Work with Smart Art Graphics Shortcut Description
arrow keys Select elements.
escape Remove Focus from Selection.
f2 Edit Selection Text in if possible (in formula bar).
From: Jfw [mailto:firstname.lastname@example.org] On Behalf Of Raymond Bishop
Sent: Saturday, April 19, 2014 2:34 PM
To: 'The Jaws for Windows support list.'
Subject: JAWS Keystrokes for Excel
If anyone has the list of keystrokes for JAWS when using Excel, I would
greatly appreciate an email with them attached. Thanks!
Raymond Bishop, NV9B
**** Be kind to your email friends. If you forward this, please remove all
previous addresses before you send it on and use the BCC area when
forwarding to several friends. ****
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