Re: How to create a message rule in Outlook 2010 for the new list


David Ingram
 

How can I get messages from my in box to the existing jawslist folder that
come from this list? This is the problem that I'm having? I'm using
Microsoft outlook 2013, thank you for any information that you have that
would help this situation!

-----Original Message-----
From: Carolyn Arnold [mailto:4carolyna@windstream.net]
Sent: Monday, November 30, 2015 7:49 PM
To: jfw@groups.io
Subject: Re: How to create a message rule in Outlook 2010 for the new list

Keith:

1. Gget in your Inbox in Outlook.
2. Hit Control-Home to be at the top.
3. Hit Shift-Control-E - you will get the instruction to "create new
folder."
4. Name your folder.
5. Enter - VOILA, that's it!

Bye for now,

Carolyn


-----Original Message-----
From: Kramlinger, Keith G., M.D. [mailto:kramlinger.keith@mayo.edu]
Sent: Monday, November 30, 2015 7:30 PM
To: jfw@groups.io
Subject: Re: How to create a message rule in Outlook 2010 for the new list

Hi,



I'd very much like to learn how to create a new folder in Outlook 2010.



Also, I have a very full Inbox. I'd like to rename this to something like
OldBox, and create a new folder titled Inbox. Is this something I can do?



Thanks, Keith



From: Adrian Spratt [mailto:Adrian@AdrianSpratt.com]
Sent: Monday, November 30, 2015 6:00 PM
To: jfw@groups.io
Subject: Re: How to create a message rule in Outlook 2010 for the new list



Greg,



I'm sorry for that lack of clarity.



As you're finding, you must create a new folder where you want messages from
this list to go, unless you have an existing folder where they can go. So,
to clarify:



Before creating a message rule, create a folder in Outlook 2010. If you need
suggestions on how to do this, please post again. (You can create a folder
in the message rule dialog, but it adds a complication.) Once in the message
rule dialog, you'll be asked if you want messages sent to a specific folder
and, if so, the name of that folder. A browse option will appear.



I referred to JFW as the text I used to complete the "To" field. This is in
the section where you state the conditions, that is, which part of a
message the rule applies to.



I hope this solves the problem.



From: Greg Nickel [mailto:greg.nickel.works@gmail.com]
Sent: Monday, November 30, 2015 6:21 PM
To: jfw@groups.io <mailto:jfw@groups.io>
Subject: Re: How to create a message rule in Outlook 2010 for the new list



Adrian



I've followed your instructions but when I go to create a rule it only
gives me the option of sending the email address where I opened the rule
to a folder and not a catch all of JFW as you suggested. What am I doing
wrong?





From: Adrian Spratt [mailto:Adrian@AdrianSpratt.com]
Sent: Monday, November 30, 2015 11:59 AM
To: jfw@groups.io <mailto:jfw@groups.io>
Subject: Re: How to create a message rule in Outlook 2010 for the new
list



After sending the message below, I realize it's way too dense. Also, it's
missing a crucial point. I think I can summarize this way:



1. Place focus next to a message that has been posted to this list.
do not open it.



2. Press the applications key and arrow up to "rules submenu."
Press enter.



3. Down arrow to "Create new rule." Press enter.



4. Now, use the tab and up and down arrow keys through the various
options and select the ones that are right for you. You'll need to listen
carefully, but the verbalizations are pretty clear.



5. For the address of the list, I typed simply "jfw" into the
appropriate edit field.



From: Adrian Spratt [mailto:Adrian@AdrianSpratt.com]
Sent: Monday, November 30, 2015 2:28 PM
To: jfw@groups.io <mailto:jfw@groups.io>
Subject: How to create a message rule for the new list



Many of us will want messages to the list sent to a separate folder. Here
are the directions I copied and slightly edited that David Whitehead
posted and that still work in Outlook 2010. I just created a rule using
them.



message rules

David Whitehead. here's how I create a message rule/filter in Microsoft
outlook 2010.

First I create the folder. Next we need to assign a rule/filter to the
newly created folder, By doing the following;

1, highlight a message which you wish to create a folder for, Example;
One of the messages from this group. Email clients with screen
readers@yahoogroups.com <mailto:readers@yahoogroups.com> <mailto:Email
clients with screen readers%40yahoogroups.com

2, press applications key, up arrow and enter on, Rules sub menu, Or, you
could right arrow to open. Another way to do this is: Press applications
key, press the letter "s" And then press the letter "u", which will
directly place you into the message wizard. Here you will see the
following screen; Always Move Messages From: email clients with screen
readers@yahoogroups.com <mailto:readers@yahoogroups.com> <mailto:email
clients with screen readers%40yahoogroups.com

Always Move Messages To: email clients with screen
readers@yahoogroups.com <mailto:readers@yahoogroups.com> <mailto:email
clients with screen readers%40yahoogroups.com

Create Rule... Manage Rules & Alerts... you now need to down arrow and
enter on, create rule.... Note, as I indicated, if you use the shortcuts,
the letter "s"&"u" no need to arrow anywhere, since you're in the message
rule wizard.

3. you will now see a screen; Create Rule When I get e mail with all of
the selected conditions From email clients with screen
readers@yahoogroups.com <mailto:readers@yahoogroups.com> <mailto:email
clients with screen readers%40yahoogroups.com by default this box is
unchecked you can check this box.

When I get e mail with all of the selected conditions Subject contains
[email clients with screen readers] Outlook 2007, this box is unchecked
by default I would leave this box as it is.

When I get e mail with all of the selected conditions Sent to email
clients with screen readers@yahoogroups.com
<mailto:readers@yahoogroups.com> <mailto:email clients with screen
readers%40yahoogroups.com this box is unchecked by default you can check
this box. Do the following Display in the New Item Alert window by
default this box is unchecked, you can leave as is. Do the following:Play
a selected sound: this box is unchecked by default, you can check this
box,

Browse... Here you could browse for a specific sound; Move the item to
folder:this box is unchecked by default, however you need to check this
box, Folder...press enter here, Now, you can arrow to the particular
folder, Or, you can letter navigate, Then tab okay, press enter. OK
Cancel Advanced Options... now you need to tab and enter on, Advanced
options...

4. You will see the following screen;

Rules Wizard Which condition's do you want to check? Step 1: Select
condition's checked on this computer only checked from email clients with
screen readers@yahoogroups.com <mailto:readers@yahoogroups.com>

Etc. (lots of options to arrow down through)

This screen is fine, Just tab next and press enter.

5. now you will see the following screen; Rules Wizard What do you want
to do with the message? Step 1: Select action's checked stop processing
more rules

checked play a sound

checked move it to the email clients with screen readers folder not
checked move a copy to the email clients with screen readers folder not
checked assign it to the category category not checked delete it not
checked permanently delete it forward it to people or public group not
checked not checked forward it to people or public group as an attachment
not checked reply using a specific template not checked flag message for
follow up at this time not checked clear the Message Flag not checked
clear message's categories not checked mark it as importance not checked
print it not checked start application not checked mark it as read not
checked run a script Step 2: Edit the rule description (click an
underlined value) Apply this rule after the message arrives from email
clients with screen readers@yahoogroups.com
<mailto:readers@yahoogroups.com> <mailto:email clients with screen
readers%40yahoogroups.com and sent to email clients with screen
readers@yahoogroups.com <mailto:email clients with screen
readers%40yahoogroups.com and on this computer only play Windows
Notify.wav and move it to the email clients with screen readers folder
and stop processing more rules Cancel < Back Next Finish Again this
screen is okay, just tab next and press enter.

6. the next screen you wil see is; Rules Wizard Are there any exceptions?
Step 1: Select exception's (if necessary) not checked except if from
people or public group not checked except if the subject contains
specific words not checked except through the specified account not
checked except if sent only to me not checked except where my name is in
the To box not checked except if it is marked as importance not checked
except if it is marked as sensitivity except if it is flagged for action
not checked not checked except where my name is in the Cc box not checked
except if my name is in the To or Cc box not checked except where my name
is not in the To box not checked except if sent to people or public group
not checked except if the body contains specific words not checked except
if the subject or body contains specific words not checked except if the
message header contains specific words not checked except with specific
words in the recipient's address not checked except with specific words
in the sender's address not checked except if assigned to category
category Step 2: Edit the rule description (click an underlined value)
Apply this rule after the message arrives from email clients with screen
readers@yahoogroups.com <mailto:readers@yahoogroups.com> <mailto:email
clients with screen readers%40yahoogroups.com and sent to email clients
with screen readers@yahoogroups.com <mailto:email clients with screen
readers%40yahoogroups.com and on this computer only play Windows
Notify.wav and move it to the email clients with screen readers folder
and stop processing more rules Cancel < Back Next Finish Again, you can
go to the next button and press enter.

7. now you're presented with the final screen;

Rules Wizard Finish rule setup. Step 1: Specify a name for this rule
email clients with screen readers@yahoogroups.com
<mailto:readers@yahoogroups.com> <mailto:email clients with screen
readers%40yahoogroups.com Step 2: Setup rule options Run this rule now on
messages already in "email clients with screen readers..." You need to
check this box Turn on this rule this box should be checked, Create this
rule on all accounts Step 3: Review rule description (click an underlined
value to edit) Apply this rule after the message arrives from email
clients with screen readers@yahoogroups.com <mailto:email clients with
screen readers%40yahoogroups.com and sent to email clients with screen
readers@yahoogroups.com <mailto:email clients with screen
readers%40yahoogroups.com and on this computer only play Windows
Notify.wav and move it to the email clients with screen readers folder
and stop processing more rules Cancel < Back Next Finish Now,

tab to finish and press enter.

The rule and conditions will be applied. The messages will be moved from
the inbox to the folder, where the message/rule/folder/filter has been
created.

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